Job Title: Administrative Assistant

Job Description

The primary function of this role is to provide comprehensive administrative support to the Fleet Operations Department. This position requires a detail-oriented individual with excellent organizational skills to manage various administrative tasks and ensure smooth operations within the department.

ResponsibilitiesProvide complete administrative support services for the Fleet Operations Department.Coordinate vehicle plates and stickers, ensuring they are up to date and compliant with all state and federal regulations.Verify addresses and contact information.Perform data entry to keep spreadsheets updated based on department processes and requirements.Scan equipment requests for the branches and departments.Enter and scan inspection updates as needed.Enter equipment moves into the FMS database.Update the yard equipment report.Create purchase orders (POs).Take meeting minutes and distribute them to team members.Work with staff from other departments as needed to resolve issues.Greet visitors and applicants at the front lobby and escort them to/from meetings as necessary.Perform general clerical duties including photocopying, faxing, mailing, filing, and scheduling appointments.Essential SkillsProficiency in administrative support, data entry, and clerical tasks.Strong skills in Microsoft Excel and other Microsoft Office programs.Highly detail-oriented with excellent tracking and organizing abilities.Experience in construction or fleet/trucking is a plus.Additional Skills & QualificationsStrong organizational skills.Detail-oriented.Work Environment

This position is based in an office environment, working alongside other employees from the fleet and mechanic departments. This role provides an opportunity for growth within the company, with the potential to become a long-term employee.

Pay and Benefits

The pay range for this position is $21.00 - $23.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Akron,OH.

Application Deadline

This position is anticipated to close on Feb 21, 2025.

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\n \n About Aston Carter:\n

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

\n Diversity, Equity & Inclusion\n

At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

\n Hiring diverse talent\n Maintaining an inclusive environment through persistent self-reflection\n Building a culture of care, engagement, and recognition with clear outcomes\n Ensuring growth opportunities for our people\n

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

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If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

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