Administrative Assistant Req #: 0000181125
Category: Clerical / Administrative Support
Status: Full-Time
Shift: Day
Facility: RWJ Rahway
Department: Operating Room
Location: RWJUH Rahway Hospital, 865 Stone Street, Rahway, NJ 07065

Job Overview:

The Administrative Assistant of the Operating Room use clerical and organizational skills to keep the operating room department running efficiently. Duties include but not limited to greeting patients, co-workers, physicians and vendors. Operating the telephone system to route incoming calls and place outgoing calls. The Administrative Assistant must have working knowledge of medical terminology, along with confidentiality of medical record information.

Qualifications:

Required:

High School graduate or equivalentAt least one year experience in medical related fieldAbility to use Microsoft Officesuite

Preferred:

Experience with Surgical Information systems preferredOffice and computer skills such as phone correspondenceExcellent oral, written and organizational skills

Scheduling Requirements:

Monday-Friday 7:00am-3:30pm

Essential Functions:

Provides front desk support at Operating front desk, answers phones, schedules, add on cases, updates stakeholders re delays etcAssists in PI data collection as neededEnsures vendors and students sign in and are in correct attireEnsures IT devices are charged for physicians to useComfortable in using computersBook cases as neededPrint schedules and distribute as instructedCompile on call lists and distribute as instructedProvide secretarial support, makes flyers etcOrders office supplies and forms as neededCall into OR to get updated time informationCommunicates effectively with all team membersWorks under supervision of Charge nurse

Other Duties:

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Benefits and Perks:

At RWJBarnabas Health, our market-competitive Total Rewards package provides comprehensive benefits and resources to support our employees physical, emotional, social, and financial health.

Paid Time Off (PTO) Medical and Prescription Drug InsuranceDental and Vision InsuranceRetirement PlansShort & Long Term DisabilityLife & Accidental Death InsuranceTuition ReimbursementHealth Care/Dependent Care Flexible Spending AccountsWellness ProgramsVoluntary Benefits (e.g., Pet Insurance)Discounts Through our Partners such as NJ Devils, NJ PAC, Verizon, and more!

Choosing RWJBarnabas Health!

RWJBarnabas Health is the premier health care destination providing patient-centered,

high-quality academic medicine in a compassionate and equitable manner, while delivering

a best-in-class work experience to every member of the team. We honor and appreciate the privilege of creating and sustaining healthier communities, one person and one community at a time. As the leading academic health system in New Jersey, we advance innovative strategies in high-quality patient care, education, and research to address both the clinical and social determinants of health.

RWJBarnabas Health aims to truly make a unique impact in local communities throughout New Jersey. From vastly improving the health of local residents to creating educational and career opportunities, this combination greatly benefits the state. We understand the growing and evolving needs of residents in New Jersey whether that be enhancing the coordination for treating complex health conditions or improving community health through local programs and education.

Equal Opportunity Employer

RWJBarnabas Health is an Equal Opportunity Employer