Description Our client, a dynamic and fast-paced organization in San Diego, CA is seeking an organized and proactive Administrative Assistant to join their team. This role is crucial in supporting daily administrative operations and ensuring the office runs smoothly. The Administrative Assistant will provide administrative support to ensure the efficient operation of the office. This role involves working closely with various departments, managing calendars, handling correspondence, and maintaining organized office systems. The ideal candidate is resourceful, detail-oriented, and capable of handling multiple tasks with efficiency. Responsibilities: + General Administration: Perform administrative tasks such as scheduling meetings, managing calendars, and maintaining organized office systems. + Correspondence: Draft, edit, and proofread emails, letters, memos, and other documents. + Record-Keeping: Maintain accurate and up-to-date records, filing systems, and databases. + Communication Support: Answer and direct phone calls professionally, taking messages when necessary. + Logistics Coordination: Arrange travel, accommodations, and meeting logistics for staff as needed. + Office Supplies: Monitor and manage inventory of office supplies, reordering as necessary. + Team Support: Assist team members with various tasks and special projects to ensure deadlines are met. + Problem-Solving: Anticipate and address operational challenges to keep day-to-day activities running smoothly Requirements + Previous experience as an Administrative Assistant, Office Assistant, or related role is required (2+ years preferred). + Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with office equipment such as phones, copiers, and scanners. + Exceptional organizational and multitasking abilities. + Strong verbal and written communication skills, with attention to detail. + High school diploma or equivalent required; an associate or bachelor’s degree is a plus. + Ability to prioritize tasks, manage time effectively, and maintain a calm demeanor in a fast-paced environment. Preferred Skills: + Experience with project management tools like Trello, Asana, or Smartsheet. + Knowledge of setting up video/conference calls through platforms like Zoom or Microsoft Teams. TalentMatch® Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .