Description We are seeking a passionate and skilled Administrative Assistant to join our team in Tucson. If you share our mission, embody our core values, and are eager to be part of a dynamic and intellectually rewarding work environment, we encourage you to consider this exciting opportunity. Responsibilities Front Desk Operations: + Provide in-house phone reception services and handle direct communication with existing clients. + Greet and assist walk-in clients. + Manage Outgoing Mail and associated logs, ensuring all overnight mail is sent on time. + Manage Daily Mail and associated logs, ensuring all client files have been saved properly. + Opening new digital and physical files. Closing files. + Develop and maintain proficiency in all the information systems and databases, both internal and external, that must be used to properly perform the duties of this position. + Interpret for Spanish-speaking clients and staff as needed. + Back-up support to other administrative team members in their absence, or when required to ensure excellent client service. Requirements • Demonstrated proficiency in Administrative Assistance, including handling office tasks, generating reports and presenting information. • Exceptional Customer Service skills, with the ability to communicate clearly and professionally, both verbally and in writing. • Proven competence in Data Entry, with high levels of accuracy and attention to detail. • Ability to Schedule Appointments, manage calendars, and coordinate meetings efficiently. • Excellent organizational skills and the ability to prioritize tasks effectively. • Basic knowledge of office management systems and procedures. • Proficiency in Microsoft Office Suite, including Word, Excel, and Outlook. • Strong problem-solving skills and the ability to work under pressure in a fast-paced environment. • Ability to work independently and as part of a team. • High school diploma or equivalent; additional qualifications as an Administrative assistant or Secretary will be a plus. + Fluency in Spanish - Required TalentMatch® Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .