Kforce is working with a client in search of an Administrative Assistant to join their team! This position is full time, direct hire and on-site 4-5 days a week in NYC. Job Summary: We are looking for an experienced Administrative Assistant to provide full administrative and personal support to an Executive Assistant. The Administrative Assistant is responsible for ensuring that the office runs smoothly and efficiently. This position will provide excellent support to the team. Job Specific Responsibilities and Duties: * Receive, organize, and re-distribute incoming mail and deliveries * Coordinate and send out meeting invites * Answer all incoming calls for the main line/record and deliver messages as appropriate * Meet and greet all employees and guests entering the office with a high degree of professionalism, courtesy and friendliness * Create and update power point presentations * Travel coordination * Manipulate presentations, documents and floorplans * Plan office events * Manage conference room reservations * Maintain a calendar of upcoming visitors * Escort guests to the waiting area, conference rooms and offices * Announce all guests to the appropriate employees * Provide delivery service within the building as needed by the Executive Management * Arrange back-up phone and door coverage when absent from the reception area Order office supplies: * Establish a regular order date * Send out reminders to all employees * Deliver new stock to the appropriate employee * Create and maintain distribution list of all employees in the department, including names, e-mails, and phone numbers * Design, order and distribute business cards * Send basic communication to all employees regarding office related messages (approval required before sending a message to 3 or more people)