We are currently seeking an Administrative Assistant to join our team. As an Administrative Assistant, you will be responsible for providing administrative support to one or more leaders or possibly a department.

        Manages day to day workflow of the department.  Requires extensive contact with internal employees and external clients.        Inputs data into various information systems.        Provides administrative support to one or more leaders or a department including opening  and distributing mail, answering the telephone and taking messages, scheduling meetings, arranging business travel and preparing expense reports, etc.        Handles frequent telephone, email and personal contact with internal employees and external clients.         Manages client contact information.        Provides project support by composing correspondence, proposals and agreements, project progress reports and invoices, performs data entry and maintains project files.        Serves as meeting coordinator for client, departmental and /or office meetings.        Responsible for office supply purchasing in a timely manner.  Reviews and approves office supply acquisitions.        Organizes, publicizes, and registers staff for workshops and other staff development opportunities.        Makes site and catering arrangements for training and special events.        Ensures that the office equipment is functioning properly.  Oversees the maintenance of office equipment.         Oversees facilities planning, maintenance and custodial operations.  Monitors the facility to ensure that it remains safe, secure, and well-maintained.        Acts as a liaison with contractors and utility contractors in servicing office equipment.  Manages contractor’s billings and payments.         Communicates information, announcements and messages promptly to staff.        Assists in the organization and planning of volunteer and fundraising events.        May provide reception relief duties.        May perform construction administration dues for project teams.        May perform other administrative duties for the department.        Takes personal responsibility for fostering a green workplace through sustainable work practices.        Fosters a commitment to external and internal client service.