Job Title: Administrative Assistant Job Description: Perform daily administrative and support tasks across sales and marketing to ensure the department delivers on its objectives. Support the sales & marketing manager in organizing various projects including marketing campaigns, partner support, sales quotes, customer and partner communication, and events such as trade shows. The role will be monitored/measured by the achievement of objectives including but not limited to on-time delivery of duties, customer/partner satisfaction, and other metrics as defined by the sales manager. Responsibilities: + Prepare and maintain mass marketing email list of all internal customers and contacts. + Prepare quotes and provide bulk pricing for customer requests. + Prepare flyers promoting internal products to be emailed to customers. + Prepare brochures and catalogs of internal products for trade shows. + Prepare New Product Announcements for emailing to current/former customers. + Assist in maintaining existing relationships with OEM customers and distributors. + Complete customer spreadsheet templates with all company product information. + Prepare sales reports of individual customers and individual products. + Perform all digital marketing and SEO requirements including LinkedIn, Zoho, Google Ads Words, email blasts, and company website. + Make all trade show arrangements including sign up, reserve booth, hotel and flight reservations, and arrange shipping of required materials. + Assist with the booth design for all trade shows. + Gather data on sales projects, marketing campaigns, and sales quotes from customers to measure their success or effectiveness. Essential Skills: + Bachelor’s Degree & 4 years of administrative experience ideally in sales support, or no degree and 6 years of experience + Previous marketing experience from a manufacturing company would be beneficial + High attention to detail for administrative/repetitive tasks such as ensuring all information is documented within Zoho + Experience with marketing analytics to optimize resources and increase marketing output + Experience with Zoho for analysis and potential revamp if needed + Ability to complete mundane administrative tasks as well as marketing strategy/analysis + Flexible/adaptable personality to pivot focus on new business strategies + Ability to understand target market in a company + Perform all digital marketing tasks including LinkedIn, Zoho, Google Ads Words, email blasts, and company website Additional Skills & Qualifications: + Assist in tracking strategic sales plans regularly such as monthly or quarterly + Assist in maintaining customer data information program + Prepare sales reports by customer, product, country, and sales growth + Assist in analyses to determine customer needs, price schedules, and discount rates + Assist in meeting with key customers as required by attending customer meetings and/or preparing reports + Understand competitors' pricing for similar products + Maintain punctual, regular, and predictable attendance + Work collaboratively in a team environment with a spirit of cooperation + Respectfully take direction from the Sales Manager or President Work Environment: Typical 8-5 pm work environment with the potential for growth opportunities. You will have your own office onsite and work closely with the Sales Manager. You will also communicate with the Designer (outsourced) about once a week on templates for brochures, etc. The company offers a supportive, quiet, and team-oriented environment with a mindset of growing with purpose. Pay and Benefits The pay range for this position is $26.00 - $27.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision• Critical Illness, Accident, and Hospital• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available• Life Insurance (Voluntary Life & AD&D for the employee and dependents)• Short and long-term disability• Health Spending Account (HSA)• Transportation benefits• Employee Assistance Program• Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully onsite position in Portland,OR. Application Deadline This position is anticipated to close on Feb 26, 2025. About Aston Carter: Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service. Diversity, Equity & Inclusion At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through: + Hiring diverse talent + Maintaining an inclusive environment through persistent self-reflection + Building a culture of care, engagement, and recognition with clear outcomes + Ensuring growth opportunities for our people The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.