Description The Administrative Assistant plays a vital role in supporting the smooth operation of a real estate company by providing clerical and administrative assistance to agents, brokers, and management. This position requires a strong attention to detail, excellent organizational skills, and the ability to juggle multiple tasks in a fast-paced environment. The Administrative Assistant is responsible for maintaining property listings, coordinating with clients and stakeholders, preparing transaction paperwork, and assisting with marketing and office operations. To apply, please call us at 808-531-0800. Preference will be given to applicants currently residing in Hawaii due to the nature of the job requirements. Key Responsibilities + General Office Administration: Support day-to-day office operations by managing calendars, scheduling appointments, and maintaining office supplies (Source: RH Acronym Guide.docx). + Property Listings Management: Upload new property listings, update existing listings, and ensure information is accurate on real estate platforms and websites. + Transaction Support: Assist in preparing, reviewing, and organizing real estate transaction documents such as purchase agreements, leases, disclosures, and closing paperwork. + Client Relations: Communicate with buyers, sellers, agents, and vendors to coordinate showings, inspections, and other transactional activities, ensuring excellent customer service. + File Management: Maintain and organize digital and physical databases for property listings, client records, and marketing materials. + Marketing Assistance: Support creation and distribution of marketing materials such as flyers, social media posts, email campaigns, virtual tours, and open house promotions. + Vendor Coordination: Liaise with third-party service providers, including home inspectors, photographers, and staging companies, to schedule services. + Ensure Compliance: Ensure all documentation and practices comply with local real estate laws and regulations. + Ad Hoc Tasks: Provide additional administrative support for projects or events as directed by management. Requirements Required Skills and Competencies + Proficiency in Software: Advanced knowledge of Microsoft Office (Word, Excel, PowerPoint, Outlook). Experience with Customer Relationship Management (CRM) platforms and Multiple Listing Services (MLS) systems (Source: RH Acronym Guide.docx). + Excellent Communication: Strong written and verbal communication skills to interact with real estate professionals and clients professionally. + Organizational Skills: Ability to manage multiple tasks with a high level of accuracy and attention to deadlines. + Problem-Solving Ability: Quick decision-making skills to proactively address challenges. + Adaptability and Multitasking: Comfortable working in a fast-paced environment with frequently shifting priorities. + Familiarity with real estate terminology and processes is a strong plus. Preferred Qualifications + Education: High school diploma required; Associate or Bachelor's degree in Business Administration or a related field is preferred. + Certification: Administrative Professional Certificates (e.g., CAP) or relevant real estate certifications are desirable. + Experience: A minimum of 2 years of administrative or office support experience, preferably in the real estate industry. TalentMatch® Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .