Job Description The New York City Department of Housing Preservation (HPD) promotes quality and affordability in the city's housing, and diversity and strength in the city’s neighborhoods because every New Yorker deserves a safe, affordable place to live in a neighborhood they love. - We maintain building and resident safety and health - We create opportunities for New Yorkers through housing affordability - We engage New Yorkers to build and sustain neighborhood strength and diversity. HPD is entrusted with fulfilling these objectives through the goals and strategies of “Housing Our Neighbors: A Blueprint for Housing and Homelessness,” Mayor Adams’ comprehensive housing framework. To support this important work, the administration has committed $5 billion in new capital funding, bringing the 10-year planned investment in housing to $22 billion the largest in the city’s history. This investment, coupled with a commitment to reduce administrative and regulatory barriers, is a multi-pronged strategy to tackle New York City’s complex housing crisis, by addressing homelessness and housing instability, promoting economic stability and mobility, increasing homeownership opportunities, improving health and safety, and increasing opportunities for equitable growth. ________________________________________ Your Team: The Office of Asset and Property Management (APM) leads the agency’s effort to protect the City’s investment in affordable housing and ensure that properties remain stable and affordable over the long-term. APM actively monitors the performance and regulatory compliance of projects sponsored, supervised, and owned by the City, and connects people to affordable housing opportunities. The Office of Asset and Property Management (APM) is composed of five divisions, which includes the Divisions of Asset Management, Property Management & Client Services, Housing Supervision, Housing Opportunities & Program Services, and Co-op Readiness & Technical Services. The Division of Co-op Readiness & Technical Services (CRTS) oversees three (3) programs within the Office of Asset and Property Management (APM). The programs are the Tenant Interim Lease (TIL) program which trains and assists tenant associations in city-owned buildings to develop economically self-sufficient low-income cooperatives; the Technical Services program, which provides technical resources to the divisions within APM; and the newly formed Lead Unit which is responsible for assuring lead-safety in city-owned buildings within APM. Your Impact: As the Administrative Assistant for the TIL Program, you will provide overall administrative and clerical support to the TIL Director. Your Role: Under the general direction of the Director of the TIL program, your role will be to provide administrative and clerical support in the administration of the TIL program. Key Responsibilities: - Provide secretarial and clerical support to CRTS's TIL Director. - Manage the scheduling of appointments, meetings, conferences and prepare letters and memoranda for the Director's signature. - Maintain the TIL employee directory and staff calendar. - Coordinate with staff members to collate information into a central filing system, including the collection of internal progam documents and certified mailing receipts. - Prepare bi-weekly and monthly reports for the Director's review; assist with monitoring and reviewing in house TA checkbooks for Program; keep record of checkbooks signed out assigned staff. - Monitor incoming calls, perform callbacks, voicemail retreivals, monitor the unit’s email general inbox for incoming and outgoing emails, process tickler responses for the TIL unit, aand assist with managing the incoming mail correspondence for the unit. - Represent the TIL Director at meetings and conferences during his or her absence and take notes. - Perform special projects and other assignments as needed. Preferred skills: - Proficiency with computers/programs MS Office, Outlook, Excel and Powerpoint - Type 55+WPM; excellent customer service ability - Ability to plan for and keep track of mulitple projects and deadlines - Strong problem solving; critical thinking and verbal/ written communication and interpersonal skills - Detailed oriented, effective time management and organizational skills - Excellent customer service demeanor - Strong ability to work independently and in a team environment - Willingness to continue building skills through educational opportunities (Professional Development) COMMUNITY ASSOCIATE - 56057 Qualifications Qualification Requirements 1. High school graduation or equivalent and three years of experience in community work or community centered activities in an area related to duties described above; or 2. Education and/or experience which is equivalent to "1" above. Additional Information The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.