Administrative Assistant Print (https://www.governmentjobs.com/careers/lincoln/jobs/newprint/4839972) Apply  Administrative Assistant Salary $25.73 - $27.30 Hourly Location Newport, OR Job Type Part-Time No Benefits Job Number 25-19 (750) Department Information Technology Opening Date 02/19/2025 Closing Date Continuous + Description + Benefits Position Summary Lincoln County Information Technology is looking for a part-time Administrative Assistant to join their team. You will be expected to serve as the Administrative Assistant to the IT director and staff including performing confidential administrative duties as an assistant. This job will also involve Financial and Personnel responsibilities. Minimum Education Level High School Diploma / GED Minimum Experience Level One year general office experience including typing 40 words a minute. Knowledge of: + Principles of office management , word processing , spreadsheets including business English, composition, spelling, and punctuation. + Basic multi line phone use. Skill or ability to: + Perform complex assignments not requiring close supervision . + Convey information, ideas, and facts both orally and in writing to supervisors, colleagues, and individuals, inside and outside the county, using language and a format the audience will best understand. + Utilize computers and other technology to communicate in written and verbal forms (e.g., word processing, texts, emails, spreadsheets, department-specific software). + Effectively relate well with others, including supervisors, colleagues, and individuals inside and outside the county. Exhibit a professional manner in dealing with others and working to maintain constructive working relationships. + Take personal responsibility for the quality and timeliness of work. Show up to work on time, and follows instructions, policies, and procedures. Meet productivity standards, deadlines, and work schedules. Tasks listed are intended to be descriptive and not restrictive. An employee in this classification may perform any of the tasks listed; however, these examples do not include all the tasks which an employee may be expected to perform. An employee must be able to perform the essential functions of the job with or without accommodation. General Office: + Perform general office duties such as filing and preparing correspondence. + Devise new computerized forms and updates existing forms for all phases of work in the office. Prepares memos , correspondence, pamphlets , handouts, brochures, etc . as needed for the office. + Research and consult with vendors for the IT department needs, as directed . + Receive and process departmental mail and deliveries ; prioritizes, distributes, and takes appropriate action. Management Support: + Schedule appointments, meetings, maintains calendar and places calls for IT director . Financial: + Process purchases and monthly billings. + Process county wide bills for various hardware and software subscriptions. + Process office supply purchasing. + Purchase all technical equipment for the county. Customer Service: + Occasional helpdesk routing and message taking. Personnel: + Maintain office personnel files for all employees. + Prepare personnel requisitions and personnel action forms . + Act as primary liaison with personnel and finance. + Complete new employee documentation. + Assist new employees with questions re: Personnel Rules, financial issues, and office policies. Job Conditions and Physical Demands WORKING CONDITIONS Job Conditions: General office setting Work Location: Lincoln County Travel: NA PHYSICAL DEMANDS The physical demands are typical of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. ADA COMPLIANCE: Physical capability to handle high mobility demands and complex personal interactions . + Physical Ability: Tasks involve the ability to exert very moderate physical effort in light work, typically involving some combination of stooping , kneeling , crouching and crawling , and which may involve some lifting, carrying, pushing and/or pulling of objects and materials of moderate weight (12-20pounds). + Sensory Requirements: Some tasks require visual perception and discrimination. Some tasks require oral communications ability. Some tasks require the ability to perceive and discriminate sounds. + Environmental Factors: Tasks are regularly performed without exposure to adverse environmental conditions , such as dirt , pollen, odors , wetness , humidity, rain , fumes, temperature and noise extremes, machinery, vibrations, electric currents, traffic hazards, animals/wildlife , toxic/poisonous agents . Tasks are irregularly performed with exposure to violence, disease, or pathogenic substances . REASONABLE ACCOMMODATIONS Lincoln County is committed to providing reasonable accommodations as required by the Americans with Disabilities Act (ADA). This job description indicates, in general, the nature and levels of work, knowledge, skills, abilities, and essential functions expected of the position. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential functions. On-call, temporary, and certain grant-funded positions are not eligible for employee benefits unless specified otherwise at the time of hire. Part-time positions working 0 - 19 hours per week are also not eligible for employee benefits. Employer Lincoln County Address 210 SW Second St. Newport, Oregon, 97365 Phone 541-265-4157 541-265-0375 Website http://www.co.lincoln.or.us