Location: High Bridge, NJ Hours: Flexible, with both full-time and part-time schedules available. M-F 8am - 5pm. Summary The Administrative Assistant will provide dedicated administrative support within the company. This role involves managing various administrative tasks to ensure smooth departmental operations. The ideal candidate will be highly organized, detail-oriented, and able to manage multiple priorities with efficiency and professionalism. Responsibilities + Assist with day-to-day administrative tasks, including scheduling meetings, managing departmental communications, and handling requests from team members. + Maintain and update departmental databases, ensuring accurate record-keeping and reporting. + Prepare and edit documents, presentations, and reports in line with departmental needs. + Act as a liaison between the department and other internal teams, ensuring seamless communication and collaboration. + Organize departmental meetings, including preparing agendas, materials, and taking minutes. + Track deadlines and ensure timely completion of departmental projects and administrative duties. + Monitor and order supplies as needed to support departmental functions. + Perform other administrative duties as required to support the department’s success. Qualifications + Must be a U.S. Citizen. + Familiarity with data entry and database management systems. + Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint). + Strong organizational and multitasking abilities. + Excellent verbal and written communication skills. + Ability to prioritize tasks and work efficiently under pressure. + Attention to detail and a proactive approach to problem-solving. Education and/or Experience + High school diploma or equivalent required (Associate’s degree preferred). + At least 1-2 years of experience in an administrative role, supporting a specific team or department. + Experience coordinating departmental activities and managing internal communications. Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to use hands and fingers to handle or feel and talk or hear. The employee is frequently required to sit. The employee is occasionally required to walk; reach with hands and arms and stoop, kneel, crouch, or crawl. The employee is occasionally required to lift up to 25 pounds. The vision requirements include close vision, distance vision, peripheral vision, depth perception and ability to adjust focus. All Trident Maritime Systems employees are encouraged to be fully vaccinated against COVID-19. Work Environment The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment can vary. Trident Maritime Systems is an EEO/AA employer that offers a comprehensive compensation package and opportunities for growth. As a government contractor, we adhere to regulations including the need for U.S. citizenship for certain positions. Offers of employment are contingent on and not considered finalized until the required background check and drug test has been performed and the results received and have been accessed. About Trident Maritime Systems - Custom Alloy Division Trident Maritime Systems is a global leader in providing innovative solutions for maritime and defense industries. Our Custom Alloy division in High Bridge, NJ, specializes in manufacturing high-quality seamless and welded pipe and tube solutions, as well as custom fabrications for critical applications. We serve government and commercial clients. For government, we work on military and defense contracts requiring precision and reliability. For commercial clients, we provide custom-engineered solutions across various industries. This dual focus allows us to take on diverse, high-pressure projects. Unlike mass production facilities, we create large, custom fittings tailored to specific needs. Our plant features large machines for heavy-duty work in a traditional manufacturing environment. It can be hot, cold, or dirty, but we prioritize safety and provide tools and training to ensure success. Trident Maritime Systems offers a comprehensive benefit package which includes: + Cigna medical, dental; VSP vision. + Flexible Spending Account & Health Savings Account (with company contributions) + 401K – 3% match + Paid Time Off + 10 Paid Holidays + Safety shoe reimbursement, $200 per year + Prescription safety glasses program + Voluntary Supplemental Insurance + Company Paid Life Insurance + Voluntary Life Insurance + Paid training and development opportunities + Employee referral program