Summary The Administrative Assistant serves as the principal office support to a Regional Program Manager, Regional Program Director or Installation Fleet & Family Readiness Program Director, performing administrative and clerical duties in support of the work of a multi-faceted, moderately complex organization, where there is a system of formal internal procedures and administrative controls. Responsibilities - Incumbent prepares correspondence, reports, and other documents, ensuring correct grammar. - Must exercise continuous attention to the coordination among internal or external work units - The immediate Supervisor directs work through subordinate supervisors who have varying functions, relationships, and customer responsibilities, which place significant demands on the Administrative Assistant position. - Maintains tickler system - Screens and priorities correspondence, electronic mail and material prior to distribution for suspense dates, established controls, and follows up on responses - Schedules meetings, appointments, and conferences in accordance with instructions from supervisor. - Receives visitors and phone calls. Accurately determines nature of request and refers callers or visitors to appropriate staff. - Prepares and distributes meeting agendas and takes notes when directed. - Uses a variety of office automation software in support of the organization and mission requirements. Requirements Conditions of Employment Qualifications - Knowledge of duties, priorities, commitments, policies, and program goals of the staff sufficient to perform assignments such as reviewing publications, directives, and other materials which may affect the division and taking appropriate follow-up actions. - Knowledge of personal computers and current experience with software such as Microsoft Office products including Microsoft Word, Excel and Outlook. - Ability to plan and organize work. - Knowledge of substantive programs of the immediate and subordinate organizations as they relate to the clerical and administrative functions of the office. - Perform other duties as assigned. Education Additional Information