Description We are seeking a highly motivated and experienced Administrative Assistant to provide dedicated clerical, administrative, and secretarial support to an executive and financial leader managing sensitive and confidential matters. This position is 100% on site and will begin immediately. This position will start as a temporary engagement and has the potential to become a p full time role for the right person. The ideal candidate will have a strong attention to detail, the ability to prioritize, and exceptional organizational and communication skills. This role requires managing schedules, documenting meeting minutes, maintaining records and calendars, and serving as a point of contact within the executive office. Proficiency with Microsoft Office Suite and a customer-service mindset are essential for success. Key Responsibilities: Provide comprehensive administrative and secretarial support to executive personnel. Manage phone calls and serve as a professional receptionist for the executive office. Prepare, document, and store meeting minutes for Board, executive, and management meetings. Organize and maintain files, including sensitive or confidential documentation, and oversee executive filing systems (electronic and physical). Coordinate and schedule appointments, meetings, and events, prioritizing tasks efficiently. Retrieve, prioritize, and handle executive correspondence, including emails and physical mail. Produce typed documents such as reports, proposals, charts, and correspondence, ensuring accuracy and adherence to formatting standards. Proofread and edit drafts prepared for executive review, incorporating revisions as needed. Collaborate on special projects, including scanning, copying, mailing preparation, and other administrative tasks. Fulfill administrative obligations related to Board and Administrative Committee meetings, including creating agendas, minutes, reports, and other relevant materials. For immediate consideration please call the Trevose PA office of Robert Half at 215-244-1551. Thank you! Requirements • Minimum of 1 year experience in a similar role as an Administrative Assistant • Proficient in answering inbound calls, demonstrating excellent customer service skills • Experience in data entry, ensuring accuracy and attention to detail • Able to manage email correspondence in a detail oriented and timely manner • Familiarity with handling both inbound and outbound calls • Proficiency in Microsoft Excel, including data analysis and spreadsheet management • Ability to use Microsoft Outlook for email management, scheduling, and task organization • Skilled in creating presentations using Microsoft PowerPoint • Proficient in Microsoft Word for document creation, editing, and formatting • Experience in scheduling appointments, coordinating meetings, and managing calendars TalentMatch® Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .