Description We are offering a permanent employment opportunity in the Wholesale Distribution industry based in Los Angeles, California. We are in search of an Administrative Assistant who will play a crucial role in supporting our procurement team with administrative and purchasing tasks. Responsibilities • Assist in the procurement of interior furnishing packages to ensure smooth operations. • Update and maintain vendor information in our database, ensuring accurate records. • Support the team by handling vendor follow-ups and ordering samples when necessary. • Compose and assemble project care and maintenance manuals for effective communication and reference. • Carry out various administrative tasks as required to support the functioning of the office. • Keep installation kits well-organized and ready for use. • Utilize different software such as Microsoft Office Suite and Adobe InDesign to accomplish tasks. • Handle sensitive information with utmost confidentiality and professionalism. • Engage in activities related to purchasing and procurement, providing necessary support. • Take on the role of a buyer, when required, ensuring the best value for purchases. • Answer inbound calls and provide excellent customer service. • Perform data entry tasks and manage email correspondence effectively. • Schedule appointments and manage inbound and outbound calls. • Work with multiple vendors, maintaining good relations and effective communication. Requirements • Minimum of 3 years of experience in an administrative role within the Wholesale Distribution industry • Proficient in answering inbound calls and managing both inbound and outbound calls • Strong customer service skills with a focus on delivering high-quality service • Expertise in data entry and maintaining accurate records • Ability to manage email correspondence effectively and professionally • Proficient in Microsoft Office Suite including Excel, Outlook, PowerPoint, and Word • Experience in scheduling appointments and coordinating schedules • Knowledge of purchasing procurement processes and support purchasing • Background in procurement and buyer roles • Familiarity with architecture design is preferred • Proficient in Adobe InDesign • Experience in managing relationships with multiple vendors. TalentMatch® ­Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more. Robert Half will consider for employment qualified applicants with arrest or conviction records in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .