Overview This position provides high-level administrative support to the Director of Business at the College for Officer Training. Under limited supervision, the administrative Assistant delivers comprehensive support to ensure the smooth day-to-day operation of the Business Department and senior-level managers. Responsibilities Administrative Task + Assist with and/or directly handle all correspondence appropriate for the Director of Business (DOB). + Assist with the managing of the DOB Outlook Inbox and calendar. + Receive, take messages, and handle phone calls and in-person visits from others as appropriate for DOB. + Take notes of meetings, prepare meeting agendas, prepare, and distribute reviewed meeting minutes. + Serve as backup to Assistant Director of Business (ADOB) Administrative Assistant when necessary. + Process vehicle Use and Rental Requests in the absence of the Transportation Officer. + Coordinate the annual campus guideline update. + Communicate with THQ for TAMC as CFOT liaison and coordinate with other CFOT departments for the event. + Serve as the liaison with the security company and the real estate attorney. + Assist with communicating with outside vendors for service schedules and purchase orders for office equipment, furniture, and supplies as required. + Manage all keys for the facilities and distribute per approval from the DOB. + Enter Maintenance Request Tickets as necessary. + Assist in scheduling annual and checkout inspections for officer quarters. + Maintained files on CFC & THQ approvals and related paperwork for capital projects. Education Tasks + Assist DOB in creating, reviewing, and revising syllabi. + Assist DOB in creating, reviewing, and revising presentations (most commonly PowerPoint) for classes that DOB instructs. + Assist in tracking and processing of teaching assignments, schedules and other responsibilities related to the educational component of the DOB's responsibilities. Qualifications MINIMUM EDUCATION and/or EXPERIENCE Bachelor's degree (B. A.) from a four-year college or university and three to five years related experience or equivalent combination of education and experience. + Ability to handle sensitive information in a confidential manner. + Strong knowledge and capability in Microsoft Office, emphasizing Word, Outlook, Excel, and Power Point. + Highly organized, self-directed, and diligent. + Professional and pleasant demeanor + Strong verbal and written professional communication skills. Job LocationsUS-NY-Suffern Job ID 2025-13755 Category Administrative Compensation Min USD $30.00/Hr. Compensation Max USD $34.00/Hr. Type Regular Full-Time