Position Details  Position Details

Job Title ADMINISTRATIVE ASSISTANT Position Number 8300292 Job Category University Staff Job Type Part-Time FLSA Status Non-Exempt Campus Rogers Park-Lake Shore Campus Department Name SCHOOL OF SOCIAL WORK Location Code SCHOOL OF SOCIAL WORK (02800A) Is this split and/or fully grant funded? No Duties and Responsibilities Summary: Under general direction, performs a variety of Administrative functions within a Department that services Rogers Park and Edgewater community members emphasizing children and families.

Loyola Community and Family Services is a community mental health agency that will serve the Rogers Park and Edgewater community emphasizing an ecological and social justice approach supporting communities and families in the far Northside Chicago.

Must be able to work until 7:00PM two nights per week. Serves as initial point of contact for community members and agencies seeking support services from the Center. Provides basic phone screening to see if requests are appropriate for Center services. Provides basic referrals for those who do not qualify for Center services. Responsible for maintaining database of phone calls and referrals. Runs data reports as needed. Provides Administrative support to Director & Staff and is responsible for supporting the needs of the Office at large. Performs a variety of administrative duties including assisting with filing, preparation of materials for meetings, mailings, conferences, recording meeting minutes, database entry and maintenance, maintaining office supply inventory; preparation of financial and budget forms. At future date may be responsible for handing billing of mental health services. Performs other duties as assigned. Minimum Education and/or Work Experience High School Diploma or equivalent and one to three years of relevant experience; Some positions may require additional experience. Qualifications Superior verbal and written communication skills and excellent customer service skills with a friendly and patient demeanor particularly with children and families Ability to work on multiple projects and deadlines simultaneously with changing priorities. Takes direction well and is a self-starter. Excellent attention to detail; time management and organizational skills. Familiarity with HIPPA standards and ability to maintain confidentiality. Bilingual Communication Skills (Speaking and Writing; Spanish) preferred. Certificates/Credentials/Licenses High School Diploma or equivalent and one to three years of relevant experience Computer Skills Familiarity with, and ability to learn, the MS software products Word and Excel. Supervisory Responsibilities No Required operation of university owned vehicles No Does this position require direct animal or patient contact? No Physical Demands None Working Conditions Irregular Hours Open Date 10/01/2024 Close Date Position Maximum Salary or Hourly Rate $25.00/hr Position Minimum Salary or Hourly Rate $21.00/hr Special Instructions to Applicants About Loyola University Chicago Loyola University Chicago is a private Jesuit University founded in 1870 by the Society of Jesus. One of the largest Catholic Universities in the United States, Loyola’s professional schools include programs in medicine, nursing, and health sciences anchored by the Loyola University Medical Center, and the Loyola University Chicago School of Law. Comprised of thirteen colleges and schools, Loyola University Chicago offers more than 80 undergraduate and 140 graduate/professional programs while enrolling approximately 17,000 students. In addition to offering a world class educational experience, Loyola University Chicago strives to be an employer of choice by offering its staff and faculty a wide array of affordable, comprehensive, and competitive benefits. Our benefits are centered on health and wellness, financial security, equity, and work-life balance. We offer medical, dental, vision, 403(b), HSA, FSAs, tuition benefit, pre-tax transit benefits, EAP, and more. To view our benefits in detail, click here.

As one of the nation’s largest Jesuit, Catholic Universities, Loyola University Chicago fosters a transformative cultural experience that honors Diversity, Equity, and Inclusion. We are committed to recruiting and retaining a diverse, mission driven workforce that enables a culture of inclusivity. We act with the heart of a nonprofit organization and an academic enterprise with ethical practices that advance the Jesuit Mission. Loyola actively seeks to build a community of diverse opinions, perspectives, and backgrounds that support our Jesuit tradition, while helping Ramblers foster a sense of belonging and affinity for all.

Loyola adheres to all applicable federal and state civil rights laws and regulations prohibiting discrimination in private institutions of higher education. Loyola does not discriminate against any employee, applicant for employment, student, or applicant for admission on the basis of race, color, religion, sex, age, sexual orientation, gender identity or expression, national or ethnic origin, ancestry, disability, marital status, parental status, military/veteran status, or any other characteristic protected by applicable law. Please see the University’s entire Nondiscrimination Policy contained in The Comprehensive Policy, available at https://www.luc.edu/equity/policyprocedure/universitynondiscriminationpolicy/. Quick Link for Posting https://www.careers.luc.edu/postings/29292 Supplemental Questions

Required fields are indicated with an asterisk (*).

* Do you, at minimum, have a high school diploma or equivalent and one to three years of relevant experience? Yes. No. * Why do you want to work for Loyola University Chicago?

(Open Ended Question)

* How did you hear about this employment opportunity? Public Job Posting Internal Job Posting Agency Referral Advertisement/Publication Personal Referral Website Other Applicant Documents Required Documents Resume Cover Letter/Letter of Application Optional Documents