Description We are offering a short term contract employment opportunity for an Administrative Assistant in the Financial Services industry, based in Downers Grove, Illinois. In this role, you will be performing a variety of administrative tasks to ensure smooth and efficient operations. Responsibilities: • Handle phone calls professionally, directing them to the appropriate individuals or departments. • Efficiently manage both incoming and outgoing mail to ensure prompt processing. • Perform a range of general administrative tasks including data entry, document scanning, and filing. • Maintain an accurate inventory list through systematic record-keeping. • Prepare and dispatch documents via email to clients using DocuSign. • Handle sensitive information with confidentiality and professionalism. • Provide comprehensive administrative support for W-2s, 1099s, and charitable item documentation. • Maintain the office environment by ensuring it is well-organized and clean. • Use Microsoft Excel, Microsoft Word, and Microsoft Outlook for various administrative tasks. • Schedule appointments and manage inbound and outbound calls. • Use Lacerte Tax Software for specific administrative tasks. Requirements • Minimum of 1 year of experience in a similar role within the financial services industry • Proficiency in Microsoft Office Suite, including Excel, Outlook, and Word • Strong customer service skills, with the ability to handle both inbound and outbound calls • Experience with data entry and a keen attention to detail • Excellent email correspondence skills, with the ability to draft and respond to emails professionally • Ability to schedule appointments and manage calendars effectively • Familiarity with W2 and Form 1099 procedures • Experience or willingness to learn Lacerte Tax Software • Proficiency in using DocuSign for digital document management • A keen sense of professionalism and discretion, given the sensitive nature of financial information • Ability to multitask, prioritize, and manage time effectively • Excellent written and verbal communication skills. TalentMatch® Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .