Description We are in search of an Administrative Assistant to support our operations within the Telecom Services industry located in Pasadena, California. This role involves office management, executive assistance, departmental support, and various administrative tasks within a fast-paced, high-tech setting. It provides a contract to permanent employment opportunity. For immediate consideration email your resume and call 626-463-2031. Responsibilities: • Carry out efficient processing of invoices, expense reports, and purchase orders. • Conduct coordination with accounting to ensure punctual vendor payments and reimbursements. • Handle and maintain the company databases and filing systems. • Efficiently process and maintain accurate customer credit records. • Address and resolve customer inquiries and monitor customer accounts. • Assist in the onboarding process of new employees, including the coordination of orientation sessions and preparation of necessary documents. • Perform office administration tasks such as managing office supplies inventory, handling incoming and outgoing mail, shipments, and courier services. • Assist executives and department heads with scheduling meetings, travel arrangements, and expense reports. • Support HR with benefits enrollment and other administrative tasks. • Prepare and manage documents, presentations, and reports as required. • Support special projects as assigned, handling confidential information with discretion and professionalism. • Organize company events, conferences, and team-building activities. Requirements • Proven experience in answering inbound calls in a timely and efficient manner. • Strong customer service skills with an ability to handle and resolve customer inquiries and complaints. • Proficiency in data entry, ensuring accuracy and attention to detail. • Excellent email correspondence skills, with an ability to communicate clearly and professionally. • Experience in handling both inbound and outbound calls, demonstrating effective communication skills. • Proficiency in Microsoft Excel for data analysis and reporting purposes. • Experience in using Microsoft Outlook for managing emails, appointments, contacts and tasks. • Proficiency in Microsoft PowerPoint for creating compelling presentations. • Strong skills in Microsoft Word for preparing and editing documents. • Ability to schedule appointments, managing calendars efficiently and effectively. TalentMatch® ­Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more. Robert Half will consider for employment qualified applicants with arrest or conviction records in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .