Administrative Assistant Type of Position Full time Search Location(s) Wappinger Falls, NY Apply Now (https://phe.tbe.taleo.net/phe03/ats/careers/v2/applyRequisition?org=CPOFNYS&cws=45&rid=6498) Job Brief A. POSITION SUMMARY: The administrative assistant coordinates and provides administrative support to the Leadership Team Shift Worked: 9:00am-5:00pm Weekly Hours: 37.5 FLSA Status: Non Exempt Pay range: $20.00 - $20.00 POSITION DUTIES: 1.Greets visitors, accepts packages/deliveries, covers light reception duties 2. Maintains calendars for all conference rooms 3. Prepares agendas for meetings and records minutes in Executive Assistant’s absence. 4.Provides secretarial support when needed for the Executive Director, Associate Executive Director and members of Leadership Team 5. Sets up catering and vendor arrangement for organization’s events 6. Distributes mail to appropriate staff mailboxes. 7.Keeps updated inventory of office supplies, ordering as needed 8.Maintains confidential and sensitive information regarding CP Unlimited Hudson Valley Division. 9. Assist with agency events 10. Assists other departments with projects when needed 11. Performing basic data entry as required 12. Preparing and submitting purchase orders and expense reports 13. Assist with quotes and vendor relationships 14. Returning phone calls and emails on behalf of the company or a company executive 15. Filing and organizing electronic and physical documents 16. Working with IT department to troubleshoot technology issues 17. Assists Human Resources team as needed 18. Performs all other duties as assigned C. POSITION REQUIREMENTS: 1. Minimum three years secretarial/administrative assistant experience. 2. Proficient in Microsoft Word, Excel, & Adobe. 3. Must be able to work independently and have good communication skills.