The Administrative Assistant is responsible for all basic office administrative tasks including, but not limited to, corresponding directly with Education Services client, ABM Staff, new hire on-boarding, answering phones, filing, data entry, ordering supplies, payroll assistance and will perform any additional duties as directed by Management. This position reports directly to the Account Manager and provides additional support to the Assistant Account Managers as needed. 

Hours: Monday 6 AM - 2:30 PM, Tuesday - Friday 8 AM - 4:30 PM.

2025 Benefits

ABM Employee Benefits | Staff & Management

Essential Duties 

Administrative Functions 

Payroll for 200 team members - this is done on Mondays. 

Assist the Account Manager and/or Assistant Account Managers with any admin duties  Conduct and answer phone calls/emails & door access intercom system  Create and maintain weekly spreadsheets for processing, staffing roster, PTO accruals and trackers, seniority lists, etc.  Verify and create schedules and hourly reports for staff in EPAY  Track daily missed punches and communicate with staff members to get them corrected  Assist with client access to the School Dude work order system.  Maintain files and documents organized for easy management access  Mail checks for hourly employees  Complete and send off Employee change forms  Oversee that all tags have been submitted and approved by each manager  Assist managers with ordering supplies  Keep record of all Safety trainings  Maintain small tools and equipment inventory files  Finger printing Program and Paperwork Assist with Tag Pricer, & Corrigo Work Orders 

HR related functions 

Review all incoming applications, and conduct phone screens  Schedule interviews and assist managers in conducting them as needed  Conducts and follow up on all background checks and badging  Onboard new hires through the Sterling system, and assist them through the entire hiring process  Provide manager and employees with employee number once hired.  Schedule and assist in training/orientations for new employees as needed  Create new employee personnel folders, and maintain all employee files  Disposition applicants as needed  Sign employees up for Docudelivery, Direct Deposit, Money Network Card etc.  Complete employment verification requests  Assist managers/HR staff with unemployment claims  Forward Garnishments  Create a monthly discrepancy for Anniversary pay and submit to payroll  Assist hourly employees with any questions or concerns 

Minimum Requirements 

High School Diploma or GED required. Associate or bachelor’s degree in applicable field of study preferred.  Two (2) or more years of Office Administrative experience.  One (1) or more years of budgeting, expense control, and scheduling experience.  Demonstrate an advance level of experience with Microsoft Office software applications, including Outlook, Excel, and Word.  Employee must be internet/computer savvy.  Human Resources coordinator experience preferred.