Administrative Assistant

Job Description

We are seeking a dedicated Administrative Assistant to promote and maintain a safe work environment while providing comprehensive administrative support. This role involves processing, tracking, and coordinating staff timesheets and procurement card reports, as well as various office duties such as maintaining office supplies, coordinating meetings and events, managing travel arrangements, coordinating office relocations, and handling project correspondence.

ResponsibilitiesProcess, track, and coordinate the completion of staff timesheets and procurement card reports.Maintain and promote a safe work environment.Perform various administrative office duties, including maintaining office supplies and coordinating meetings and events.Manage travel arrangements and coordinate office relocations.Create and track project correspondence.Provide administrative support to the Upper Coosa River System, including maintaining calendars, scheduling meetings, and making travel arrangements.Handle telephone inquiries and type miscellaneous correspondence.Maintain electronic and general files and order supplies.Assist with meeting notes and perform miscellaneous assignments as directed.Essential SkillsExperience in a clerical/administrative support role.Experience within a customer-oriented environment.Strong organizational and administrative skills with attention to detail.Effective communication skills, both verbal and written.Proficiency in Microsoft Office products (Outlook, Word, PowerPoint, and Excel).Proven ability to prioritize and multi-task.Demonstrated teamwork skills and the ability to work independently with minimal supervision.Excellent time management skills.Additional Skills & QualificationsKnowledge of company operations, policies, and procedures is preferred.Self-motivated, dependable, and responsive.Excellent interpersonal skills to be an active team player.Strong work ethic and ability to maintain confidentiality.Ability to adjust easily to changing priorities and maintain a positive attitude.Demonstrate behaviors consistent with values of Safety First, Intentional Inclusion, Act with Integrity, and Superior Performance.Ability to build and maintain strong working relationships.Results-oriented/self-starter requiring minimal direct supervision.Willingness to share ideas and proactively address potential issues.Work Environment

This position requires working in an office environment with a focus on administrative support tasks. The role involves regular use of Microsoft Office products and requires excellent organizational and communication skills. The work environment is dynamic, with changing priorities, and the ability to work independently as well as part of a team is essential. The dress code is business casual.

Pay and Benefits

The pay range for this position is $17.00 - $22.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Vincent,AL.

Application Deadline

This position is anticipated to close on Mar 7, 2025.

About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 30,000 consultants and more than 4,500 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500.

Diversity, Equity & Inclusion

At Actalent, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

Hiring diverse talent Maintaining an inclusive environment through persistent self-reflection Building a culture of care, engagement, and recognition with clear outcomes Ensuring growth opportunities for our people

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email actalentaccommodation@actalentservices.com for other accommodation options.