Job Title: Administrative AssistantJob Description We are seeking an experienced Administrative Assistant to join our team. The ideal candidate will have extensive experience in managing purchase orders, processing vendor information, and handling payment requests. This role offers a hybrid work schedule, providing a balance of remote and in-office work. Responsibilities + Create and manage Purchase Orders (POs) + Handle PO invoices and invoice payments + Update POs including increasing or decreasing amounts and managing PO lines + Resolve discrepancies with POs, payments, and vendor submissions to Accounts Payable + Track and confirm invoice payments + Process New Vendor forms (BSR, EFT, W9) + Send updated new vendor information to Finance + Manage and provide New Vendor documentation to Finance + Process forms to create payment requests for vendor-related activities such as support funding, charitable contributions, fellowships, grants, and payments without an invoice Essential Skills + 5+ years of administrative experience + Comprehensive end-to-end Purchase Order (PO) experience + ERP (Enterprise Resource Planning) experience Additional Skills & Qualifications + Experience in the pharmaceutical industry preferred + SAP experience preferred + Experience in pharma/life sciences industry preferred Work Environment This role follows a hybrid schedule, with remote work on Mondays and Fridays, and in-office work in Princeton on Tuesdays, Wednesdays, and Thursdays. The position is full-time, with working hours from 8:00 AM to 4:30 PM or 8:30 AM to 5:00 PM. The role requires no more than 35 hours of regular time per week and does not include overtime. Pay and Benefits The pay range for this position is $29.00 - $36.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision• Critical Illness, Accident, and Hospital• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available• Life Insurance (Voluntary Life & AD&D for the employee and dependents)• Short and long-term disability• Health Spending Account (HSA)• Transportation benefits• Employee Assistance Program• Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a hybrid position in Princeton,NJ. Application Deadline This position is anticipated to close on Mar 14, 2025. About Aston Carter: Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service. Diversity, Equity & Inclusion At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through: + Hiring diverse talent + Maintaining an inclusive environment through persistent self-reflection + Building a culture of care, engagement, and recognition with clear outcomes + Ensuring growth opportunities for our people The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.