Job Title: Administrative Assistant
Job Description

We are seeking a detail-oriented Administrative Assistant to join our team. The successful candidate will continually evaluate existing inventory and product flow, develop process improvements, and manage the reconciliation of daily and period-end data in System 21. You will coordinate and direct activities involving the scheduling and release of work orders, supervise daily production recording activities, and assist Plant Managers with production planning. Additionally, you will manage purchase orders, track and report monthly budgets, and perform general administrative responsibilities.

ResponsibilitiesContinually evaluate existing inventory and product flow, developing process improvements to sustain timely and accurate information flow.Develop and implement performance measurements for information and product flow.Manage the reconciliation of each day and period end in System 21, providing accurate, timely, reliable, and useful information.Coordinate and direct activities involving the scheduling and release of work orders.Supervise daily production recording activities, ensuring timely and accurate order fulfillment.Enter all completed work orders in System 21.Assist Plant Managers with production planning based on sales orders and promised delivery dates.Investigate and reconcile any inventory inaccuracies such as cost variances or physical inventory discrepancies. Calculate and process inventory adjustments as needed.Manage Purchase Orders and perform a 3-way match to ensure timely payment of invoices.Track and report monthly budgets for multiple departments, ensuring all are within limits.Answer incoming calls and direct them to the appropriate person, screen calls, and take messages as necessary.Greet and direct all visitors warmly, notify employees when visitors arrive, distribute safety equipment as needed, and coordinate completion and maintenance of employment applications.Perform general administrative responsibilities, including miscellaneous filing, distributing and sending faxes, maintaining inventory of printer cartridges, coordinating office machine maintenance, preparing presentations, typing various correspondence and lists, preparing weekly outgoing shipments, and running local errands as requested.Essential SkillsProficiency in data entry and administrative assistance.Experience with purchase orders and work orders.Strong customer service skills.Proficient in Microsoft Office, including Outlook, Excel, and email management.Excellent clerical and filing skills.Strong computer skills and knowledge of ERP systems.Experience with process improvement or manufacturing tools.Strong project management, interpersonal, and analytical skills.Excellent knowledge of computer business systems and their applications.Additional Skills & QualificationsExperience with logistics and office support.Ability to manage front desk responsibilities efficiently.Work Environment

The work environment is located in a well-lighted plant office area subject to distractions from office machines, other employees, outside callers, and visitors. The role requires working Monday through Friday from 7:30 AM to 4:30 PM. There may be occasional trips into the production area.

Pay and Benefits

The pay range for this position is $25.00 - $26.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Visalia,CA.

Application Deadline

This position is anticipated to close on Mar 13, 2025.

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\n \n About Aston Carter:\n

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

\n Diversity, Equity & Inclusion\n

At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

\n Hiring diverse talent\n Maintaining an inclusive environment through persistent self-reflection\n Building a culture of care, engagement, and recognition with clear outcomes\n Ensuring growth opportunities for our people\n

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

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If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

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