Job Title: Administrative Assistant
Job Description

We are seeking an experienced Administrative Assistant to join our team. The ideal candidate will have extensive experience in managing purchase orders, processing vendor information, and handling payment requests. This role offers a hybrid work schedule, providing a balance of remote and in-office work.

ResponsibilitiesCreate and manage Purchase Orders (POs)Handle PO invoices and invoice paymentsUpdate POs including increasing or decreasing amounts and managing PO linesResolve discrepancies with POs, payments, and vendor submissions to Accounts PayableTrack and confirm invoice paymentsProcess New Vendor forms (BSR, EFT, W9)Send updated new vendor information to FinanceManage and provide New Vendor documentation to FinanceProcess forms to create payment requests for vendor-related activities such as support funding, charitable contributions, fellowships, grants, and payments without an invoiceEssential Skills5+ years of administrative experienceComprehensive end-to-end Purchase Order (PO) experienceERP (Enterprise Resource Planning) experienceAdditional Skills & QualificationsExperience in the pharmaceutical industry preferredSAP experience preferredExperience in pharma/life sciences industry preferredWork Environment

This role follows a hybrid schedule, with remote work on Mondays and Fridays, and in-office work in Princeton on Tuesdays, Wednesdays, and Thursdays. The position is full-time, with working hours from 8:00 AM to 4:30 PM or 8:30 AM to 5:00 PM. The role requires no more than 35 hours of regular time per week and does not include overtime.

Pay and Benefits

The pay range for this position is $29.00 - $36.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a hybrid position in Princeton,NJ.

Application Deadline

This position is anticipated to close on Mar 14, 2025.

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\n \n About Aston Carter:\n

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

\n Diversity, Equity & Inclusion\n

At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

\n Hiring diverse talent\n Maintaining an inclusive environment through persistent self-reflection\n Building a culture of care, engagement, and recognition with clear outcomes\n Ensuring growth opportunities for our people\n

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

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If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

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