Description We are inviting applications an Administrative Assistant in a busy law firm. Our team is based in Cedar Rapids and this role offers a short-term contract employment opportunity. Key Responsibilities: + Administrative Support: Manage attorneys’ schedules, coordinate meetings, maintain calendars, and handle correspondence + Document Preparation & Management: Draft, format, proofread, and file legal documents, including wills, trusts, powers of attorney, and estate plans, ensuring compliance with legal standards and firm guidelines. + Client Communication: Serve as a point of contact for clients, providing exceptional customer service by answering inquiries, scheduling appointments, and directing requests to the appropriate attorneys + File & Record Management: Organize and maintain physical and electronic client files, ensuring proper archiving and confidentiality in compliance with legal and regulatory requirements. + Billing & Timekeeping: Assist attorneys with billing processes, track billable hours, and generate invoices using firm-approved systems. + Meeting Support: Prepare materials for client consultations, hearings, and presentations, and follow up on action items discussed. + Research Assistance: Conduct basic legal and administrative research as directed by attorneys. + General Office Duties: Support the daily operations of the office, including managing incoming mail, ordering supplies, and maintaining a well-functioning workspace. Requirements • Proficiency in answering inbound calls, handling queries, and providing valuable information to clients. • Excellent customer service skills with a proven ability to resolve issues promptly and with a detail-oriented approach. • Advanced skills in data entry, ensuring accuracy and efficiency in handling large volumes of information. • Ability to manage email correspondence effectively, responding to inquiries in a timely and detail-oriented manner. • Experience with both inbound and outbound calls, maintaining high standards of communication at all times. • Proficiency in using Microsoft Excel for data analysis, reporting, and spreadsheet management. • Familiarity with Microsoft Outlook for email management, scheduling, and task organization. • Proficiency in creating and editing presentations using Microsoft PowerPoint. • Advanced skills in using Microsoft Word for document creation, editing, and formatting. • Ability to schedule appointments, manage calendars, and ensure all meetings and events are well-coordinated. • Knowledge or experience in Wills and Estate Planning would be an added advantage. TalentMatch® Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .