The administrative assistant will provide clerical support, manage correspondence, schedule appointments, and organize files. Serving as a key point of contact, the administrative assistant will facilitate internal and external communications, including emails and phone calls. Additionally, this individual will maintain and update databases, spreadsheets, and records, coordinate meetings by preparing agendas and taking minutes, and assist with payroll processes including gathering employee time records and ensuring compliance with relevant regulations.

 

Administrative Responsibilities:

Assist in processing payroll for frontline employees, including managing the timeclock punches in and out.  Perform administrative duties in a fast-paced airport setting supporting engineering and operations team. Represent the company in a professional, courteous manner at all times. Provide excellent customer service to both our internal and external customers/business partners. Duties will include managing frontline responsibilities for tenant calls/service requests and memo communications, vendor communications, updating of preventative maintenance schedules and equipment lists, drafting/execution of service contracts and purchase orders, A/P support, COI tracking, and other special tasks or projects, as needed by the team. Assist operations and engineering teams with other administrative and office support tasks, as needed.

 

Education and Experience:

High school diploma required. Minimum 2+ years in corporate, professional setting required. Payroll experience required. Must have the ability to multi-task and prioritize based on business and team needs. Candidate must be a self-starter. Must be proficient with Microsoft Office platform, including Outlook, Word, Excel and PowerPoint. Strong communication skills, both oral and written. Strong organizational, problem-solving and analytical skills; with ability to manage priorities and workflow. customers/business partners. Bilingual in English/Spanish a plus.

 

ABM offers a comprehensive benefits package. For more information about ABM’s benefits, visit ABM 2025 Employee Benefits | Staff & Management.

 

About Us

ABM (NYSE: ABM) is one of the world’s largest providers of facility services and solutions. A driving force for a cleaner, healthier, and more sustainable world, ABM provides essential services and forward-looking performance solutions that improve the spaces and places that matter most. From curbside to rooftop, ABM’s comprehensive services include janitorial, engineering, parking, electrical and lighting, energy and electric vehicle charging infrastructure, HVAC and mechanical, landscape and turf, and mission critical solutions. ABM serves a wide range of industries – from commercial office buildings to universities, airports, hospitals, data centers, manufacturing plants and distribution centers, entertainment venues and more. Founded in 1909, ABM serves over 20,000 clients, with annualized revenue approaching $8 billion and more than 100,000 team members in 350+ offices throughout the United States, United Kingdom, Republic of Ireland, and other international locations. For more information,  visit www.abm.com.

ABM is proud to be an Equal Opportunity Employer qualified applicants without regard race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran or any other protected factor under federal, state, or local law.  ABM is committed to working with and providing reasonable accommodation to individuals with disabilities. If you have a disability and need assistance in completing the employment application, please call 888-328-8606.  We will provide you with assistance and make a determination on your request for reasonable accommodation on a case-by-case basis.
  ABM participates in the U.S. Department of Homeland Security E-Verify program. E-Verify is an internet-based system used to electronically confirm employment eligibility.   ABM is a military-friendly company proudly employing thousands of men and women who have served in the U.S. military. With ABM, you’ll have access to a world-class training program and ample opportunities to use the skills you developed while serving our country.  Whether you’re looking for a frontline or professional position, you can find post-military career opportunities across ABM.   ABM directs all applicants to apply at www.abm.com ABM does not accept unsolicited resumes.