Job Title: Administrative Assistant
Job Description

Provides essential support to Department Directors and Professional Staff. This role requires advanced computer skills and ensures the efficient execution of administrative tasks.

ResponsibilitiesGreet visitors promptly and courteously; respond professionally to phone calls and perform office management duties.Communicate with employees, customers, and other individuals to answer questions, disseminate information, take orders, and address complaints.Demonstrate a willingness to learn data collection from vendor software.Assist Department Directors with data entry for departmental reports on productivity, efficiency, budgets, and quality improvement.Take accurate telephone messages and deliver them promptly; refer calls appropriately.Maintain the confidentiality of all privileged information, records, reports, and files.Organize the workday effectively, prioritize tasks, and make the best use of the person solutions to problems, take appropriate action, and exhibit resourcefulness in achieving goals.Perform duties that need to be done, even if not directly assigned; regularly assist others.Monitor office and computer supply levels to increase efficiency and prevent work interruptions.Provide administrative support to Department Directors, demonstrating high interpersonal skills when dealing with IS customers and personnel.Maintain the CIO and Directors' appointment calendars accurately using Outlook.Meet deadlines for assignments and projects.Complete assignments independently and meet deadlines for daily responsibilities and special projects.Provide administrative and billing support, including requests, invoicing, and billing.Coordinate meetings for departmental activities as directed by Department Directors.Ensure the timely preparation and distribution of materials for staff; distribute interoffice mail and schedule rooms for meetings.Maintain and preserve the confidentiality of records in accordance with departmental policy, demonstrating awareness of HIPAA regulations related to protected healthcare information.Essential SkillsAdministrative support experienceCalendar managementProficiency in Microsoft OfficeExperience with OutlookExecutive or Administrative assistant experienceAdditional Skills & QualificationsHigh school diploma required; Associate's Degree in a related field preferred.Minimum of five years of previous office experience preferred.Work Environment

This role is based in a 160-bed acute care community hospital serving more than 130,000 residents of the Lower Naugatuck Valley Region. The hospital serves as the flagship hospital for an international leader in patient-centered care and has received national recognition for creating healthcare facilities and an approach to patient care that is responsive to the needs of patients. The hospital is affiliated with the Yale School of Medicine and The Frank H. Netter MD School of Medicine at Quinnipiac University, and accredited by The Joint Commission. The work environment emphasizes confidentiality, efficiency, and resourcefulness, adhering to HIPAA regulations for the handling of protected healthcare information.

Pay and Benefits

The pay range for this position is $24.00 - $28.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Derby,CT.

Application Deadline

This position is anticipated to close on Mar 24, 2025.

About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 30,000 consultants and more than 4,500 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500.

Diversity, Equity & Inclusion

At Actalent, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

Hiring diverse talent Maintaining an inclusive environment through persistent self-reflection Building a culture of care, engagement, and recognition with clear outcomes Ensuring growth opportunities for our people

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email actalentaccommodation@actalentservices.com for other accommodation options.