Description We are seeking a Detail-Oriented Administrative Assistant for a contract position located Oakland, California. The role involves providing professional administrative support to a public agency and interacting with governing bodies, boards, and committees, as well as performing a variety of research, administrative, operational, and analytical duties. This position is hybrid (onsite in downtown Oakland 4 days per week, BART accessible), full time, Monday to Friday. The anticipated duration of this position is 3-5 months. Some of main duties for this position include front desk/receptionist duties as well as administrative support for multiple public meetings per month. Responsibilities: • Provide general administrative support to the governing bodies, boards, and committees. • Administer the public hearing process for board and committee meetings, ensuring compliance with regulatory and legislative requirements. • Record all official proceedings, prepare minutes, and ensure the maintenance of all proceedings of the board and committees. • Conduct studies, research projects, and analyses by selecting, adapting, and applying appropriate analytical, research, and statistical techniques. • Assist in resolving operational and administrative problems, identifying problem areas and issues. • Develop, organize, and direct the maintenance of assigned records maintenance systems and databases, ensuring data integrity. • Handle incoming telephone calls, take and deliver accurate messages, and respond to requests by gathering and providing information. • Manage a daily calendar of meetings and events, resolving any scheduling issues. • Prepare presentations, agendas, reports, special projects and other documents in support of objectives for the organization using Microsoft Word, Excel, PowerPoint. Requirements • Minimum of 3 years of experience as an Administrative Assistant or in a similar role, ideally with a public or government agency • Proficiency in Microsoft Office Suite including Word, Excel, PowerPoint, and Outlook • Experience with answering inbound and outbound calls in a detail oriented manner • Excellent customer service skills, with a demonstrated ability to interact effectively with clients and colleagues • Proven ability to manage data entry tasks accurately and efficiently • Strong written communication skills, particularly in email correspondence • Experience scheduling appointments and managing calendars • Familiarity with government agencies and programs • Ability to multitask, prioritize, and manage time efficiently • Strong organizational skills and attention to detail • High level of discretion and confidentiality. TalentMatch® Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .