Administrative Assistant - ( 2500017V ) **Description** Grow with the best. Join a smart, creative, and inspired team that accomplishes operational excellence. Bringing together individuals with diverse backgrounds, talents, and expertise, our 22,000 team members in over 400 locations worldwide are vital to making our Company stronger. **Your Opportunity** As our Seattle Assistant Front Desk Admin, you will take on a vital supporting role of being the first impression and representation of our company! The ideal candidate will understand and demonstrate excellence in both internal and external client service, along with providing timely, accurate, and professional administrative support in keeping with Stantec’s high standards. This position is in Stantec’s Seattle office, with defined hours of 8:00 am – 5:00 pm Tuesday through Thursday . Approximately 24 hours per week. **Your Key Responsibilities** + Ensures organization and cleanliness of the lobby, kitchen/cafe, conference rooms and storage areas + Ensures workspaces throughout the office are cleaned and ready for new hires or visitors + Refers and directs calls, emails and visitors as required + Schedules, tracks, and assigns meetings and conference rooms for our busy client facing office + Responsible maintaining inventory of office and kitchen supplies + Responsible for incoming and outgoing mail and deliveries + Assist with coordination of lunch and learn seminars with industry vendors + Assists in travel arrangements and expense reporting for staff, when directed. + Leads planning and logistics for internal and external staff/office events. + Supports OSEC (Office Safety Environment Coordinator) to ensure the safety of staff and support office safety initiatives as needed + Provides administrative support to office staff as needed + Handles special projects in support of firm objectives as requested **Qualifications** **Your Capabilities and Credentials** + Must be able to multi-task and communicate well, be highly organized, detail-oriented, resourceful, and dependable. + Proficiency with MS Office Suite with expertise in Teams, Outlook, Word, Excel and SharePoint. + Must have positive, can-do attitude. Service oriented. + Comfortable learning and using new technology. + Must maintain a professional, polished appearance and demeanor + Must be able to successfully work both collaboratively and independently. **Education and Experience** + 0-2 years’ experience in a professional office environment + Certification or Associate degree or currently working on degree from technical school or college in related field or equivalent combination of education and experience preferred. + Professional experience in an office environment preferred. _This description is not a comprehensive listing of activities, duties or responsibilities that may be required of the employee and other duties, responsibilities and activities may be assigned or may be changed at any time with or without notice._ Stantec is a place where the best and brightest come to build on each other's talents, do exciting work, and make an impact on the world around us. Join us and redefine your personal best. Pay transparency laws require employers to provide the following information for positions that may be in the following jurisdiction(s): **Salary Range(s):** * $22 - $30 Min/Max Pay Range for postings located in WA and DC The final agreed upon compensation is based on individual education, qualifications, experience, and work location. At Stantec certain roles are bonus eligible. **Benefits Summary:** Regular full-time and part-time employees have access to medical, dental, and vision plans, a wellness program, health saving accounts, flexible spending accounts, 401(k) plan, employee stock purchase program, life and accidental death & dismemberment (AD&D) insurance, short-term/long-term disability plans, emergency travel benefits, tuition reimbursement, professional membership fee coverage and paid family leave. Regular full-time and part-time employees will receive ten paid holidays in each calendar year. In addition, employees will be eligible to accrue vacation between 10 and 20 days per year and eligible for paid sick leave (and if more generous, in accordance with state and local law). Temporary/casual employees have access to 401(k) plans, employee stock purchase program, and paid leave, in accordance with state and local law. + Washington state employees are eligible to accrue 1 hour of paid sick leave for every 40 hours worked except for Seattle employees who accrue sick leave in accordance with the city’s paid sick leave law. _The benefits information listed above may not apply to union positions because benefits for such positions are governed by applicable collective bargaining agreements._ **Primary Location** : United States-Washington-Seattle **Organization** : BC-2069 Shared Services-US Seattle WA **Employee Status** : Regular **Job Level** : Individual Contributor **Travel** : No **Schedule** : Part-time **Job Posting** : Mar 19, 2025, 11:37:47 AM **Req ID:** 2500017V Stantec provides equal employment opportunities to all qualified employees and applicants for future and current employment and prohibit discrimination on the grounds of race, color, religion, sex, national origin, age, marital status, genetic information, disability, protected veteran status, sexual orientation, gender identity or gender expression. We prohibit discrimination in decisions concerning recruitment, hiring, referral, promotion, compensation, fringe benefits, job training, terminations or any other condition of employment. Stantec is in compliance with local, state and federal laws and regulations and ensures equitable opportunities in all aspects of employment. EEO including Disability/Protected Veterans