AIP is looking for an Administrative Assistant to work in Brownsville, TX. The Administrative Assistant is an administrative support position in the human resources office and the offices of the FD, AFD-A and AFD-O. Provides human resources services to all employees of AKIMA at PIDC and administrative support for the FD, AFD-A and AFD-O. The admin assistant is responsible for compliance of employment requirements, coordinating employee benefits and ensuring the AKIMA Core Policies and all applicable laws, regulations and procedures are adhered to. In addition to secretarial duties (filing, taking phone calls, scheduling appointments, making travel arrangements), this position will provide administrative support to executive staff with office management responsibilities to include budgeting, personnel records and payroll. The Administrative Assistant may be required to work independently on projects requiring research and preparation of briefing charts and other presentation materials. To join our team of outstanding professionals, apply today! **Responsibilities** + Directly under the supervision of the Human Resources Manager. + Assist with organizing and maintaining company and contract required reports, records and statistics ad directed by the FD, AFD-A or AFD-O. + Assist with coordinating and scheduling management meetings as directed by the FD, AFD-A or AFD-O. + Take notes at meetings and develops formal minutes document for filing. + Make copies of documents, create files and presentations as requested by the FD, AFD-A, AFD-O or HRM. + Deliver and receive packages/mail from the mailroom and distributes. + Manage offices supplies and submits supply orders as needed. + Manage office machines and coordinates repairs with vendor. + Perform information research for the FD, AFD-A, AFD-O or HRM as needed. + Assist the Detainee Services Accounting Clerk as needed. + Assist in the Human Resources Office as directed by the HRM. + Assist the Payroll Clerk with payroll. + Assist with collecting employment applications and ensuring packets are complete, as needed + Assist with tracking completion of required new hire forms and security clearance packages via the HR tracking system, as needed. + Contact applicants to check status of their progress in completing required documents. + Make appointments for new hire physicals and drug screenings when directed by the Human Resources Manager. + Assist with issuing company ID cards and parking permits. + Any other duties as assigned by the Human Resources Manager. **Qualifications** + 1-year of experience in managing human resources for 100-200 employees or a combination of higher education and HR management experience totaling 3 years. + US citizen or a person lawfully admitted into the United States for permanent residence and have resided in the U.S. for the last five years. + Possess a high school diploma or equivalent (GED). + Ability to communicate clearly both orally and in writing. + Computer skills including proficiency in various Microsoft Office Suite programs such as Word, Excel, PowerPoint. + Organizational, management and leadership skills commensurate with position. + Knowledge of union CBA’s, company policies and procedures. + Ability to obtain and maintain a favorable suitability for employment determination through ICE. + Pass all pre-employment and random drug tests. + Pass a medical examination and meet health as a continued condition of employment. + Possess a valid driver’s license. + Ability to greet and deal tactfully and professionally with the general public. + Read, write, speak fluent English. + Proficient at observation, memory of events, and ability to recall events to document in written reports. + Capable of following, interpreting, and understanding written and verbal orders, policies and regulations, printed rules and regulations, detailed written orders, training instructions and materials, and can compose written and oral reports. + Ability to exercise good judgment: courage, alertness, an even temperament, and render satisfactory performance through his/her responsibilities. + Ability to maintain poise and self-control during potential emergencies and unexpected situations that may involve mental and physical stress such as disturbances, altercations, fires,andbuildingevacuations. + Maintain a professional personal appearance, calm demeanor, and discretion with confidential information. + Possess a high degree of integrity, accountability. + Demonstrate an ability to work with a diverse population of people, including people of different cultures, with different values and lifestyles, with a cross-cultural perspective. + Maintain current/physical residency in the continental United States **Physical Requirements:** + The employee is regularly required to talk, including the ability to pass on information via the telephone, and verbally communicate with clients, staff, and other employees, hear, and see to perform his or her duties in a safe manner, including occasionally driving. May be required to bend and stoop frequently and occasionally kneel or crouch. + The ability to lift to 50 lbs., walk, bend, push, pull, and stand is needed to perform all requirements of this position. + May often be required to grip, squeeze, and repetitively use fine hand movements. **Job ID** 2025-16446 **Work Type** On-Site **Company Description** **Work Where it Matters** Akima Infrastructure Protection (AIP), an Akima company, is not just another federal management operations contractor. As an Alaska Native Corporation (ANC), our mission and purpose extend beyond our exciting federal projects as we support our shareholder communities in Alaska. At AIP, the work you do every day makes a difference in the lives of our 15,000 Iñupiat shareholders, a group of Alaska natives from one of the most remote and harshest environments in the United States. **For our shareholders** , AIP provides support and employment opportunities and contributes to the survival of a culture that has thrived above the Arctic Circle for more than 10,000 years. **For our government customers** , AIP delivers the trained personnel, equipment, and processes to safeguard federal assets and provides protective services and detention management operations for critical mission requirements. **As an AIP employee** , you will be surrounded by a challenging, yet supportive work environment that is committed to innovation and diversity, two of our most important values. You will also have access to our comprehensive benefits and competitive pay in addition to growth opportunities and excellent retirement options. We are an equal opportunity employer and comply with all applicable federal, state, and local fair employment practices laws. All applicants will receive consideration for employment, without regard to race, color, religion, creed, national origin, gender or gender-identity, age, marital status, sexual orientation, veteran status, disability, pregnancy or parental status, or any other basis prohibited by law. If you are an individual with a disability, or have known limitations related to pregnancy, childbirth, or related medical conditions, and would like to request a reasonable accommodation for any part of the employment process, please contact us at job-assist@akima.com or 571-353-7053 (information about job applications status is not available at this contact information).