Administrative Assistant

Job Details

This posting is for an Administrative Assistant position within Transmission and Distribution, reporting to Chris Boyer. This position is based out of Georgia Power’s Corporate Office and is responsible for administrative functions.

 

Job Requirements: 

Maintaining several Leadership schedules and calendars Employee time processing Preparing monthly procurement card expense statements Planning and organizing meeting arrangements and catering Video conference and conference bridge scheduling, set-up, and coordination Meeting minutes and action item tracking Making travel arrangements Maintaining SharePoint sites Preparing presentations and communications Ordering office supplies Filing, faxing, copying Answering phones and taking effective messages Maintaining S: Drive access and Outlook distributions lists Invoice processing Budget preparations and tracking Other department specific requirements, as needed 

Knowledge, Skills, and Abilities: 

Ability to professionally represent the office of the Transmission & Distribution VPs, including professional interactions with other executives, managers, peers, department employees, vendors, and other business partners Ability to multi-task to organize, prioritize and perform activities from multiple personnel at various levels within the department, determine priorities, and meet the needs of an officer within the required deadlines and with minimal supervision Ability to manage calendar, travel, inbox, and incoming calls with minimal distractions, while ensuring the officer remains abreast of daily activities and requests Ability to confidentially screen emails, upon request, and the ability to proactively prioritize the handling/processing of requests Must be an effective team player that is able to build and maintain strong relationships with other Executive/Administrative Assistants across GPC, and provide back-up support to others as needed Proven ability to produce accurate results with attention to detail in a timely manner, independently, and with minimal supervision and direction Must possess excellent customer service, time management, phone, interpersonal, and communication skills Demonstrated proficiency using Microsoft Office products (Word, Excel, Power Point, Access, and Outlook) Ability to leverage resources to pull together and provide relevant, appropriate information around business needs/issues, and create effective PowerPoint presentations utilizing such data Demonstrated proficiency with Southern Company Systems such as Enterprise Foundations and budgets is preferred Must utilize good judgment and decision-making skills to either involve the officer or make independent decisions, as appropriate  

Behavioral Attributes: 

Possess and display behaviors consistent with Our Values Maintain a professional demeanor Always maintain confidentiality of sensitive information Demonstrate flexibility and adaptability to changing priorities Demonstrate initiative and drive to deliver positive results Must be a team player that is customer focused and service oriented Able to exercise independent judgment and discretion and able to work with minimal direction Able to deliver assignments with a high degree of accuracy and timeliness

Job Requirements: 

High School Diploma is required Successful completion of the Pre-Employment Clerical Test (EEI SASS) Administrative/clerical certification such as Certified Professional Secretary (CPS) or Certified Administrative Professional (CAP) is desired, but not required Extensive secretarial/administrative experience in a busy, fast-paced environment Executive level support in a corporate environment or relevant work experience is preferred Experience supporting a large department is highly desired Experience managing an executive’s calendar, inbox, and incoming calls, with minimal distractions to the officer Experience with timekeeping, expense reporting, arranging travel, and coordinating meetings, as necessary Experience taking initiative and being a self-starter in day-to-day responsibilities