Description Position Overview: The Administrative Assistant provides key support to ensure the efficient operation of an office or department. This role requires excellent organizational skills, the ability to manage multiple tasks, and a proactive approach to problem-solving. The Administrative Assistant functions as a reliable point of contact, maintaining discretion, professionalism, and a positive attitude when supporting team members and executives. Requirements Key Responsibilities: Administrative Support: + Manage and organize schedules, including meeting coordination and calendar management (Source: internal admin roles). + Prepare and edit correspondence, reports, presentations, and other documents as needed. + Handle incoming and outgoing communications (e.g., emails, calls, and mail). Office Operations: + Maintain inventory of office supplies and coordinate orders as needed (Source: office maintenance guidelines). + Ensure the office complies with company policies and procedures, including EEO and ESG standards. Event and Meeting Coordination: + Schedule and organize meetings, including booking rooms, preparing agendas, and arranging technical support. + Provide meeting support by taking detailed minutes and following up on action items. Data Management: + Maintain and update filing systems, both electronic and physical, ensuring documents are easily accessible. + Manage sensitive information with confidentiality and discretion according to corporate policies (e.g., HIPAA regulations, if applicable). Customer and Internal Stakeholder Service: + Serve as a key point of contact for internal teams and external inquiries. + Greet visitors or callers and assist with information requests in a courteous and professional manner. Project Assistance: + Assist with ad-hoc projects, including project tracking, data analysis, and report generation. + Support Enterprise Values initiatives by collaborating with cross-department teams. Core Competencies/Skills: + Strong Organization: Ability to prioritize tasks and meet deadlines in a fast-paced environment (Source: EOB role-specific guidelines). + Communication Skills: Excellent written and verbal communication tailored for various audiences. + Technical Proficiency: Advanced knowledge of productivity tools such as MS Office Suite (Word, Excel, PowerPoint, Outlook). + Problem Solving: Proactive approach to identifying inefficiencies and offering solutions. + Attention to Detail: An eye for accuracy in every task to maintain data and deliverables impeccably. + Teamwork and Collaboration: A commitment to inclusion, integrity, and innovation in every interaction (Source: Enterprise Values). Qualifications: + Education: High school diploma or GED required; associate’s degree or higher preferred. + Experience: 1–3 years of administrative support experience; prior work in corporate environments preferred. + Certifications (Optional): Certification in office administration or related fields. TalentMatch® Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .