Syensqo is all about chemistry. We’re not just referring to chemical reactions here, but also to the magic that occurs when the brightest minds get to work together. This is where our true strength lies. In you. In your future colleagues and in all your differences. And of course, in your ideas to improve lives while preserving our planet’s beauty for the generations to come.

 

We are looking for:

 Administrative Assistant:

This position provides diversified and complex administrative or secretarial support of an independent, responsible and confidential nature.  Using initiative and judgment, the incumbent plans and carries out administrative functions requiring considerable knowledge of the company. This position will report to the Director of NA Technology Center team of the Bristol Research & Innovation Centre.  Bristol is a multidisciplinary location which also hosts the application labs for the Syensqo Novecare business unit as well as the Syensqo Corporate R&I Process Safety and Automation & Robotics laboratories. 

 

We count on you for: 

Support several teams within Bristol Formats, types and proofreads complex reports, forms, graphics, manuscripts and memorandums requiring interpretation or judgment.   Coordinates physical preparation of reports generated within an organizational unit or by various organizational unit(s) to ensure appropriate parties receive the information in a timely manner. Supports regional CAPEX manager to maintain updated CAPEX requests, places CAPEX purchases, tracks with timely updates, and ensures CAPEX is received as requested Schedules meetings and follows up with attendees.  Handles conference room, teleconference and telepresence reservations and orders refreshments and supplies for the meeting. Screens incoming telephone calls and visitors.  Answers questions or refers them to appropriate people; relays messages. Transmits messages and decisions to management and other internal and external parties to keep them informed of project or program status and performance. In supervisor’s absence, ensures that requests for action or information are relayed to the appropriate staff member.   Gathers and reviews non-technical data for completeness and consistency.  Tabulates and summarizes operational or financial data to prepare complex reports and documents of a confidential or proprietary nature.   Identifies and independently handles department-specific activities referring only unusual questions to supervisor or others.  For example, prepares monthly time-entry, may order chemical supplies for the site, handles detailed communications, maintains databases, and reconciles company purchase card (“P Card”) statements. Makes travel arrangements and may prepare expense reports as requested.  Requests checks and codes payments, as appropriate.  Maintains and reorders office supplies Establishes and maintains records, logs, files and follow-up systems. May provide technical assistance and serve as a resource to other secretarial staff members in the department. Has regular contacts with other departments furnishing or obtaining information or reports.

 

 You will bring:   

3+ years of administrative experience or equivalent background supporting administrative needs and providing support through Microsoft Office systems or related database software programs.   Proficiency in Word, Excel, PowerPoint, SRM-7, RCS, RTO (web-based travel or purchasing systems) preferred. Ability to work efficiency, set priorities and handle multiple tasks at once. Excellent communication skills - oral and written; ability to articulate and be diplomatic. Ability to work with minimal supervision and to effectively focus resources and priorities. Strong problem-solving skills and initiative to find resolution when in ambiguous situations. Maintain a high degree of professionalism which includes a positive attitude and strong initiative resulting in positive results. High school diploma, associates / bachelor’s degree preferred Proficiency in MS Office or suite; knowledge of SAP, BIP, RTO applications Good written and oral communication skills Ability to work on several projects at the same time Be able to solve problems

 

You can count on us:

To support you to receive required training to perform your daily activities. To support and train you on the necessary applications to perform your duties

You will get:

The U.S. base salary range reasonably expected to be paid for this position is $55,678-69,598 per year. Since actual compensation packages are based on a variety of factors unique to each candidate we may ultimately pay more or less than the posted base salary range. Total compensation for this role also includes bonus and/or other incentives.  16, or more, weeks of maternity/paternity and co-parenting leave, according to local regulations.  Training platform for all employees Free language courses (24 languages available) Free well-being sessions (physical and psychological) 

 

Additional Information:

Incumbent is expected to manage the administrative needs of the local teams.  Act with the support of the rest of the administrative assistant team at the site. SIZE   Supports an average of 30 people directly (lab teams) and transversal responsibilities  Internal:  Research personnel, laboratory managers, purchasing, accounting, communications departments  External:  supply vendors, catering companies Knowing and following key Solvay safety policies and procedures for the site (and where appropriate the labs), including but not limited to the following:  Emergency Response / Evacuation Guidelines Visitor Safety Policy Mandatory Safety Meetings  Housekeeping Taking action and reporting on any near miss / condition / behavior. Everyone on site is empowered to intervene on any unsafe act that they may observe. Know the location of: closest first aid kit and emergency alarm SDS eyewash and safety shower fire extinguishers PPE storage Wearing appropriate PPE while in the laboratory Obtain safety training as necessary

 

About us

Syensqo is a science company developing groundbreaking solutions that enhance the way we live, work, travel and play. Inspired by the scientific councils which Ernest Solvay initiated in 1911, we bring great minds together to push the limits of science and innovation for the benefit of our customers, with a diverse, global team of more than 13,000 associates. Our solutions contribute to safer, cleaner, and more sustainable products found in homes, food and consumer goods, planes, cars, batteries, smart devices and health care applications. Our innovation power enables us to deliver on the ambition of a circular economy and explore breakthrough technologies that advance humanity. At Syensqo, we seek to promote unity and not uniformity. We value the diversity that individuals bring and we invite you to consider a future with us, regardless of background, age, gender, national origin, ethnicity, religion, sexual orientation, ability or identity. We encourage individuals who may require any assistance or accommodations to let us know to ensure a seamless application experience. We are here to support you throughout the application journey and want to ensure all candidates are treated equally. If you are unsure whether you meet all the criteria or qualifications listed in the job description, we still encourage you to apply.

 

#As you may already know, Syensqo is the newly established standalone company resulting from the recent spin-off of Solvay. While both organizations are in the process of finalizing the transition, some email communications related to your recruitment process may continue to come from Solvay.

 

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