Job Title: Administrative Assistant
Job Description

We are seeking an organized and detail-oriented Administrative Assistant to join our team. The successful candidate will provide comprehensive administrative support, handling a variety of tasks to ensure smooth office operations. This position requires excellent communication skills and the ability to manage multiple tasks efficiently.

ResponsibilitiesAnswer and direct phone calls, deliver messages, greet employees and visitors, and maintain the visitor log.Schedule conference calls and handle postage/shipping and the distribution of incoming mail.Take responsibility for a variety of office clerical work, including filing, copying/scanning, sorting, and delivering pertinent documents.Complete word processing for letters, memos, reports, labels, and other documents.Proofread and edit documents for grammar, spelling, punctuation, and format.Order, set up, and clean up for office meetings and special events, including holiday parties and celebrations.Maintain and order office supplies for multiple office locations.Maintain and renew various licenses and subscriptions.Handle event registrations and sponsorships.Coordinate and maintain employee parking for multiple locations.Maintain local office signage, intranet page, organizational charts, and employee contact lists.Essential SkillsMinimum of 3+ years of Office Assistant experience.Proficiency in Microsoft Outlook, Word, and Excel (Basic functions).Additional Skills & QualificationsExperience in administrative assistance and payroll tasks.Work Environment

This position operates in a professional office environment. The standard hours are 8am-5pm, Monday to Friday. The role will report to designated senior personnel. The office requires appropriate business casual attire.

Pay and Benefits

The pay range for this position is $24.00 - $25.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Doral,FL.

Application Deadline

This position is anticipated to close on Feb 20, 2025.

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\n \n About Aston Carter:\n

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

\n Diversity, Equity & Inclusion\n

At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

\n Hiring diverse talent\n Maintaining an inclusive environment through persistent self-reflection\n Building a culture of care, engagement, and recognition with clear outcomes\n Ensuring growth opportunities for our people\n

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

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If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

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