We are seeking a detail-oriented Administrative Assistant /Coordinator to join our HIM department. In this role, you will provide essential administrative support to the Central HIM management team across 25+ UPMC hospitals. Responsibilities include calendar management, meeting coordination, and the meticulous preparation of meeting materials for the System HIM Committee, a critical medical staff committee within our organization. Your contributions as an Administrative Coordinator in this department will directly support our mission of Life Changing Medicine.

Key Responsibilities:

Calendar Management: Efficiently manage schedules and appointments for senior HIM team members, ensuring optimal time management and coordination.

Meeting Coordination: Facilitate meetings by scheduling rooms, sending invitations, preparing agendas, and taking comprehensive meeting minutes.

Meeting Materials Preparation: Prepare and organize presentations, slide decks, and other meeting materials for the System HIM Committee. Compile meeting summaries, special reports, and CE forms as required.

Administrative Support: Handle general administrative tasks such as correspondence, document management, department projects, and maintaining member lists and meeting reminders.