**We are seeking a detail-oriented Administrative Assistant /Coordinator to join our HIM department. In this role, you will provide essential administrative support to the Central HIM management team** **across 25+ UPMC hospitals. Responsibilities include calendar management, meeting coordination, and the meticulous preparation of meeting materials for the System HIM Committee, a critical medical staff committee within our organization.** **Your contributions as an Administrative Coordinator in this department will directly support our mission of Life Changing Medicine.** Key Responsibilities: + Calendar Management: Efficiently manage schedules and appointments for senior HIM team members, ensuring optimal time management and coordination. + Meeting Coordination: Facilitate meetings by scheduling rooms, sending invitations, preparing agendas, and taking comprehensive meeting minutes. + Meeting Materials Preparation: Prepare and organize presentations, slide decks, and other meeting materials for the System HIM Committee. Compile meeting summaries, special reports, and CE forms as required. + Administrative Support: Handle general administrative tasks such as correspondence, document management, department projects, and maintaining member lists and meeting reminders. + High school diploma or equivalent or associates degree. + 5 years' experience in an increasingly responsible administrative support role. + Ability to perform advanced functions in word processing, electronic mail/calendar, spreadsheet, presentation and database software. + Ability to use applicable MS Suite products. + Advanced knowledge of business processes and procedures. + Working knowledge of accounting and financial principles and functions. + Ability to analyze data. + Ability to use discretion and independent judgment. **Licensure, Certifications, and Clearances:** **UPMC is an Equal Opportunity Employer/Disability/Veteran**