Job Description:

About This Role

As an Administrative Assistant, you will play a vital role in supporting the operational needs of the office, ensuring a smooth and efficient workflow. You will manage office tasks, assist with scheduling and documentation, and provide essential support to staff, clients, and stakeholders. Your work will contribute to creating a welcoming and organized environment for the team, ensuring that administrative needs are met with professionalism and care.

Why Indianapolis?

Indianapolis isn’t just the Crossroads of America—it’s a city bursting with energy, culture, and opportunity. While you make a difference in the lives of others, enjoy everything this thriving city has to offer, including:

• World-Class Attractions: Visit the Indianapolis Motor Speedway, the world-renowned Children’s Museum, or the Indianapolis Zoo.

• Outdoor Adventures: Take a relaxing stroll along the Canal Walk, explore White River State Park, or bike on the Monon Trail.

• Dynamic Arts and Culture: Immerse yourself in the city’s vibrant arts scene at the Indianapolis Museum of Art or catch a show at the Indiana Repertory Theatre.

• Sports Enthusiast’s Paradise: Cheer on the Colts, Pacers, Indy Eleven, or Indians—there’s always a game in town!

• Affordable Living: Experience a high quality of life with affordable housing and a friendly, welcoming community.

Key Responsibilities

• Office Management:

Maintain office organization and ensure a clean and functional workspace.Manage administrative records, including entering data and completing required documentation.Handle office correspondence, including answering phone calls, relaying messages, and communicating with staff and stakeholders.Order office supplies and oversee equipment maintenance to ensure smooth operations.

• Meeting Support:

Schedule meetings and coordinate meeting logistics, including selecting meeting facilities, equipment, and meals for conferences.Take and maintain meeting minutes for mandatory meetings and share them with relevant parties.Ensure accurate data gathering and summarization for meetings or conferences.

• Documentation and Communication:

Keep updated lists of phone numbers, addresses, and colleague contact details.Distribute mail, messages, and correspondence to team members.Assist with administrative record-keeping and ensure all necessary documentation is completed on time.

• Compliance and Confidentiality:

Ensure adherence to HIPAA and confidentiality requirements at all times.

Knowledge, Skills, and Abilities

• Ability to manage multiple tasks and maintain organization.

• Strong communication skills, with the ability to interact effectively with colleagues and visitors.

• Customer service-oriented with a focus on supporting the needs of the team.

• Proficient in Microsoft Office and other relevant software.

• Reliable, responsible, and dependable, with a flexible attitude toward changing priorities.

Experience and Education Qualifications

• High school diploma or equivalent. Experience in office administration or a related field is preferred.

Why You’ll Love Working Here

• A supportive and collaborative work environment.

• Opportunities for professional growth and training.

• The chance to contribute to an organization that makes a meaningful impact on the lives of others.

Employment Requirements:

Successful completion of background check including criminal record, driving record, abuse/neglect and fingerprint check.

Completion of New Hire Orientation at the beginning of employment.

All training requirements including Relias at the beginning of employment and annually thereafter.

Current driver’s license, acceptable driving record and current auto insurance.

Must be able to work Evenings/Over Night, Weekends, and holidays.

Physical Requirements:

ADA Consideration - Sedentary work:  Exerting up to 10 pounds of force occasionally (exists up the 1/3 of the time) and/or a negligible amount of force frequently (exists 1/3 to 2/3 of the time) to lift, carry, push, or pull, or otherwise move objects, including the human body.  Repetitive movements of hands, fingers, and arms for typing and/or writing during work shift.

Sedentary work involves sitting most of the time but may involve walking or standing for brief periods of time.  Jobs are sedentary if walking and standing are required only occasionally, and all other sedentary criteria are met.





Position Perks & Benefits:

Paid time off: full-time employees receive an attractive time off package to balance your work and personal life

Employee benefits package: full-time employees receive health, dental, vision, retirement, life, & more

Top-notch training: initial, ongoing, comprehensive, and supportive

Career mobility: advancement opportunities/promoting from within

Welcoming, warm, supportive: a work culture & environment that promotes your well-being, values you as human being, and encourages your health and happiness





Brightli is on a Mission:

A mission to improve client care, reduce the financial burden of community mental health centers by sharing resources, a mission to have a larger voice in advocacy to increase access to mental health and substance user care in our communities, and a mission to evolve the behavioral health industry to better meet the needs of our clients.

As a behavioral and community mental health provider, we prioritize fostering a culture of belonging and connection within our workforce. We encourage applications from individuals with varied backgrounds and experiences, as we believe that a rich tapestry of perspectives strengthens our mission. If you are passionate about empowering local communities and creating an environment where everyone feels valued and supported, we invite you to join our mission-driven organization dedicated to cultivating an authentic workplace.

We are an Equal Opportunity and Affirmative Action Employer, and encourage applications from all qualified individuals without regard to race, color, religion, sex, gender identity, gender expressions, sexual orientation, national origin, age, marital status, disability or veteran status, or to other non-work related factors.

Adult & Child Health is a Smoke and Tobacco Free Workplace.