This position allows for a hybrid work schedule with a mix of work spent in office (3) and working remote from home (2). The schedule for this role is 7am-4pm, and it will be in-office Monday through Wednesday and remote Thursday & Friday.
Responsibilities will include, but are not limited to:
Serve as the focal point for administrative and documentation activities, scope, and budget requirements of assigned projectsClerical support including mailing, scanning, faxing and copying to managementProvide real-time scheduling support by booking appointments/rooms and preventing conflicts utilizing Outlook Calendar. Order lunch as needed for meetingsWrite and edit procedures, review calculations, and other project related documents in accordance to Sargent & Lundy's and/or client requirementsGather the appropriate information to generate reports for the projects you have been assignedPrepare documents and drawings for transmittal and document storage. This could include, drafting correspondence, data entry, copying and distribution, document tracking, and electronic filingCoordinate office space needsAssist with time entry and prepare expense reports for approvalEnsure operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventoriesMaintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies QualificationsWe do not sponsor employees for work authorization in the U.S. for this position.
Essential skills and experience:
This position requires a high school diploma (or equivalent) and three years of administrative experience.Prior experience should include working in a production environment, meeting established production and accuracy goals, with the ability to maintain focus on quality of details.Excellent communication skills (including writing and editing skills), keyboarding skills (50+ wpm), and proficiency in Microsoft Office: Word, Excel and PowerPoint.Candidate needs to be flexible, a team player, a self-starter and be open to occasional overtime.Valued but not required skills and experience:
Some college level education in fields such as English, Writing or Journalism.Experience working in the Engineering and/or power industry field.Hold a Notary LicenseSargent & Lundy is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any protected status as defined by law.
Award Winning Compensation & BenefitsAt Sargent & Lundy, we care about the health and well-being of our employees. Our commitment extends beyond the workplace, offering comprehensive healthcare plans and generous paid time off to support our team members in every aspect of their lives. We understand the importance of work-life balance, which is why we are proud to provide competitive, award-winning benefits. Our dedication to employee satisfaction has earned us the prestigious Top Workplaces Culture Excellence Award for compensation and benefits in 2022, 2023, and 2024.
Health & WellnessFinancial BenefitsWork-Life BalanceHealth Plans: Medical, Dental, VisionLife & Accident InsuranceDisability CoverageEmployee Assistance Program (EAP)Back-Up DaycareFSA & HSA401(k)Pre-Tax Commuter AccountMerit Scholarship ProgramEmployee Discount ProgramCorporate Charitable Giving ProgramTuition AssistanceFirst Professional Licensure BonusEmployee Referral BonusPaid Annual Personal/Sick Time (PST)Paid VacationPaid HolidaysPaid Parental LeavePaid Bereavement LeaveFlexible Work Arrangements
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