Posting Details

VEVRRA Federal Contractor – Priority referral protected veterans requested.

Position Information

Requisition Number 2024093P Position Title Administrative Assistant - Executive Dean Salary Range $33,280 yr + experience DBM Rating B21 Job Type Full Time Job Category Professional/Staff Anticipated Start Date 02/01/2025 Campus RELLIS Application Deadline Extended Open Deadline FLSA Non-Exempt Security Sensitive? Yes Work Hours M - F 8:00 am - 5:00 pm Position Summary Information

Objective To provide a variety of efficient services to the Executive Dean -RELLIS Campus. Required Quals Summary High School Diploma or Associates Degree. 3-5 years administrative support experience. Practical and working knowledge of Word, Excel, Outlook; excellent verbal and written communication skills; maintain confidentiality. Special Notes To Applicants This is a 12 month, benefits eligible position. Blinn College pays 100% of health insurance for full time employees, 50% for dependents, and two times your annual salary in life insurance benefits. Optional coverage’s can begin on your first active duty date. If you would like to review insurance benefits in advance, you can access the New Employee Benefits Guide online, http://www.ers.state.tx.us/New-Employee/Insurance/. Leave time includes 96 hours vacation, 40 hours discretionary and 16 hours personal each year and 8 hours sick each month. Paid leave for college designated holiday’s, spring break, thanksgiving and Christmas break (approx. 25 days per year) Quick Link https://employment.blinn.edu/postings/12261 Position Details Principal Accountabilities

Principal Accountabilities 1. Receive incoming visitors and calls – by providing information and answering questions/requests from visitors, employees, and students and directing to appropriate resources.2. Plan and coordinate professional meetings and conferences – by organizing events and setting up travel arrangements.3. Monitor inventory and purchasing – by verifying budget balances, budget transfers, and preparing purchase requisitions.4. Coordinate the Executive Dean’s calendar – by entering events, checking availability, and sending calendar invitations.5. Ensure that printers, copiers, and other office equipment are “user ready” – by stocking and replenishing paper, printer cartridges, etc.6. Assist employees with initiating and submitting maintenance and information technologies request forms.7. Work with Executive Dean to maintain effective and efficient office processes.8. Establish and maintain strong working relationships with internal and external partners.9. Effectively communicate and monitor incoming and outgoing emails.10. Assist in coordinating and planning events that utilize Blinn facilities at Texas A&M-RELLIS.11. Handle confidential information appropriately, as needed.12. Other duties as assigned. Minimum Qualifications

Minimum Qualifications 1. High school diploma or GED.
2. 3-5 years administrative support experience.
3. Current driver’s license.
4. Proficient in Microsoft Office Suite. Minimum Competencies

Minimum Competencies 1. Effectively communicate with supervisors, peers, and subordinates – by telephone, in written format (letters/memos/emails/instant messaging [IM]), and in person.2. Perform administrative activities as detailed in the principal accountabilities with a high degree of accuracy and attention to detail.3. Interface with computers and essential software to create documents, spreadsheets, databases, PowerPoint presentations, etc. at a mastery level.4. Observe, receive, process, and collect information from all relevant sources to disseminate in an organized and effective manner.5. Establish and maintain effective and constructive interpersonal relationships with both internal and external stakeholders.6. Organize, plan, and prioritize multiple work projects – by setting goals and timelines – with limited supervision and with a high degree of accuracy.8. Think creatively – and thus develop, design, or create new applications, ideas, relationships, systems, or resources – to improve the efficiency and effectiveness of the Office of the Executive Dean.9. Keep up-to-date on technical skills in order to apply new knowledge to job tasks.10. Meet all deadlines and directives of the Executive Dean.11. Maintain awareness of campus and employee schedules and classroom/lab utilization, as requested.14. Strong written and verbal communication skills.15. Provide friendly customer service. Preferred Qualifications

Preferred Qualifications 1. Associate or Bachelor’s degree.
2. Eight years of experience in an office environment performing similar essential duties.
3. Experience with MyBlinn, Banner, Ad Astra, Teams, and other software programs used by Blinn College. Preferred Competencies

Preferred Competencies 1. Ability to work effectively with others in a dynamic work environment. Self-disciplined with strong organizational and planning skills.
2. Experience with purchase requisitions and travel arrangements. Working Conditions

Are there particular working conditions associated with this job that should be noted (I.E., working environment, hours of work, workspace, etc.)? No If 'Yes', please explain No Physical and Mental Requirements

Physical and Mental Requirements: Light lifting, under 15 lbs., Light carrying, under 15 lbs., Walking, Standing, Sitting, Operating office equipment, Seeing, Identifying colors, Depth perception, Hearing (with aid), Hearing (without aid), Writing, Counting, Reading, Telling time Custom Text One Environmental Requirements

Environmental Requirements: Travel by car (enter percentage of time in below field), Working closely with other, Working alone Custom Text Two 5% Supplemental Questions

Required fields are indicated with an asterisk (*).

* Do you have a high school diploma or GED? Yes No * Please indicate your highest degree level. Associate Degree Bachelor Degree Master Degree Doctorate Degree Other Degree * How many years of related work experience do you have? None 1 - 2 years 3 - 4 years 5 - 6 years 7 - 8 years More than 9 years * Please discuss your administrative assistant experience over the past five years.

(Open Ended Question)

* Tell us about your organizational and planning skills. How do you incorporate these skills into your daily work assignments.

(Open Ended Question)

* Describe your experience making travel arrangements and/or preparing expense reports.

(Open Ended Question)

* Have the jobs you held in the past required little attention, moderate attention, or a great deal of attention to detail? Give me an example of a situation that illustrates this requirement.

(Open Ended Question)

* Describe a situation that required a number of things to be done at the same time. How did you handle it?

(Open Ended Question)

* Please describe your computer skills, including your abilities with Microsoft Word, Excel, and Outlook.

(Open Ended Question)

* Describe your experience with handling confidential information.

(Open Ended Question)

* How did you hear about this employment opportunity? Advertisement (specify in next question below) Blinn Website Blinn Employee Internet Site (specify in next question below) Indeed Higher Ed Jobs HERC - Higher Education Recruitment Consortium TACC - Texas Association of Community Colleges Other (specify in next question below) * If in the previous question you selected "Advertisement", "Internet Site", or "Other", please specify how you heard about this employment opportunity.

(Open Ended Question)

* To be eligible for employment in the U.S. and at Blinn College, will you now or in the future require Blinn College to commence ("sponsor") an immigration case in order to employ you (for example, H-1B or other employment-based immigration case)? This is sometimes called "sponsorship" for an employment-based visa status. Yes, I will now or in the future need H-1B visa sponsorship No, I will not need sponsorship now or in the future for an H-1B visa * Are you employed part-time or full time in an overtime eligible position at another state agency or institution of higher education? Do you plan to continue your employment if hired at Blinn College? Yes, I am in an overtime eligible position and Yes I plan to continue Yes, I am in an overtime eligible position and No I do not plan to continue No, I am not in an overtime eligible position and Yes I plan to continue No, I am not in an overtime eligible position and No I do not plan to continue I am not employed by another state agency or institution of higher education * Please choose all that apply below. If you answer yes to any, please upload a copy of your DD214 or DD1300 in the optional documents section. For definition of claiming military employment preference please see the following website:http://www.statutes.legis.state.tx.us/Docs/GV/pdf/GV.657.pdf) Yes, I am a veteran, including a veteran with a disability. Yes, I am a veteran's spouse who has not remarried. Yes, I am the spouse of a member of the United States Armed Forces or Texas National Guard serving on active duty. Yes, I am an orphan of a veteran who was killed while on active duty. Yes, I am a veteran who received a dishonorable discharge from the military because I refused the COVID vaccine. Yes, I am claiming military employment preference. No, to all the above. Applicant Documents Required Documents Resume Cover Letter Optional Documents Other Document 1 DD214 (required for Veteran's or Veteran's preference) DD1300 (required for orphan's or surviving spouse) Unofficial Other Transcripts 1 Other Document 2