Administrative Assistant - Hematology Oncology Administrative Assistant - Hematology Oncology  Apply!  Apply! Position Details Department: PCMG-MAIN | Hematology and Oncology Location: Phoenix Shift: Mon-Fri, Days, 8am-5pm Category: Administrative Support Posting #: 888503 Employee Type: Full-Time Position Summary

Posting Note: We are seeking an Administrative Assistant with at least 3+ years of experience to support departments physicians and ensure smooth daily office operations. Ideal candidates will have strong organizational skills, experience managing complex calendars, preparing presentations, liaising between departments and the ability to multitask in a fast-paced environment. The work schedule is Monday through Friday, consisting of four 9-hour shifts and one 4-hour shift, all within day shift hours.

The Administrative Assistant provides administrative support and organization to department directors. The Administrative Assistant also performs a variety of administrative support functions for a department to provide for efficient, effective and customer service-focused operations.

Position Duties Assists in tracking and updating annual operational budget. Prepares, codes and tracks requests for payments to ensure proper accounting of funds in accordance with budget. Maintains inventory levels of standard office supplies and materials, initiating requests, as appropriate. Assists visitors, patients, families and others with hospital related inquiries/concerns; refers to appropriate resource or authority, as necessary. Composes correspondence and independently generates other communications, including, but not limited to, e-mails, newsletters, reports, mailings, flyers and brochures through effective use of appropriate software application and/or media. Maintains confidential departmental employee files and records to ensure consistently current and accurate documentation. Prepares agendas and minutes of a variety of meetings, creates and maintains current calendar of meetings and notifies participants of changes to ensure timely communication. Provides administrative support to the department and coordinates and organizes office workflow and communications, including phone management, e-mail correspondence, file maintenance and standard mail collection/distribution to provide for optimum efficiency. Performs miscellaneous job related duties as requested. Phoenix Children's Mission, Vision, & Values Mission

To advance hope, healing and the best healthcare for children and their families

Vision

Phoenix Children's will be the leading pediatric health system in the Southwest, nationally recognized for exceptional care, innovative research and advanced medical education.

We realize this vision by:

Offering the most comprehensive care across ages, communities and specialties Investing in innovative research, including emerging treatments, tools and technologies Advancing education and training to shape the next generation of clinical leaders Advocating for the health and well-being of children and families Values We place children and families at the center of all we do We deliver exceptional care, every day and in every way We collaborate with colleagues, partners and communities to amplify our impact We set the standards of pediatric healthcare today, and innovate for the future We are accountable for making the highest quality care accessible and affordable Apply for this position? First Name * Last Name * Phone * Email Address *

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or drag your file to this box Are you a current or former employee? * No Current Employee Former Employee PCH Network ID: PCH Password: Validate SSN: - - DOB: Validate × Desired pay? How did you hear about this position? College/University Event Direct Mail Employee Referral Internal Transfer Job Board Job Fair Journal Newspaper Open House Professional Association Radio Retained to Agency PCH Website Social Media (FB, Twitter, LinkedIn) Other Who referred you * Which department do they work in? Do you know their phone number/email? Position Qualifications Please review the following qualifications and specify whether you meet each of the requirements listed. Education Do you meet this requirement? 1. High School Diploma or equivalent
Required Yes No Experience Do you meet this requirement? 1. Three (3) years of administrative support experience (Associates in Business or related field may substitute for one year of experience)
Required Yes No Special Skills Do you meet this requirement? 1. Experience in a Windows environment that includes the use of MS Office Suite of products with an emphasis on Word, PowerPoint, Visio and Excel.
Required Yes No Physical Requirements & Occupational Exposure/Risk Potential 1. Physical Requirement - Sitting - Frequently 2. Physical Requirement - Standing - Frequently 3. Physical Requirement - Stooping/crouching/kneeling/crawling - Occasionally 4. Physical Requirement - Talking - Constantly 5. Physical Requirement - Walking - Frequently 6. Physical Requirement - Use of keyboard, mouse and/or computer equipment - Constantly 7. Physical Requirement - Lift up to 35 pounds without assistance - Occasionally 8. Occupational Exposure/Risk Potential - Inside office environment - Applicable 9. Occupational Exposure/Risk Potential - Outdoor weather conditions - Not Applicable 10. Occupational Exposure/Risk Potential - Extreme temperatures - Not Applicable 11. Occupational Exposure/Risk Potential - Confined areas - Applicable 12. Occupational Exposure/Risk Potential - High places - Not Applicable 13. Occupational Exposure/Risk Potential - Extreme noise levels - Not Applicable 14. Occupational Exposure/Risk Potential - Airborne communicable diseases - Not Applicable 15. Occupational Exposure/Risk Potential - Bloodborne pathogens or bodily fluid - Not Applicable 16. Occupational Exposure/Risk Potential - Fumes or airborne particles - Not Applicable 17. Occupational Exposure/Risk Potential - Hazardous materials exposure - Not Applicable 18. Occupational Exposure/Risk Potential - Radiation exposure - Not Applicable 19. Occupational Exposure/Risk Potential - Toxic or caustic chemicals - Not Applicable I have reviewed the qualifications, physical requirements and occupational exposure/risk potential for this position and wish to apply I Agree Next