This position is with Rizzetta & Company, Inc. who is an affiliate of FirstService Residential Florida, Inc. 

This HOA Administrative Assistant is located in Wesley Chapel, Florida. 

Summary:

The Administrative Assistant is responsible for supporting the Licensed Community Association Managers (LCAM) with
various administrative duties as they relate to the assigned Communities.

Essential Functions:

 Input of violation notices into database, preparation of violation letters and mailing these notices to homeowners.
 Processing of architectural applications - making sure all required information is obtained by homeowner and
submitting information to Architectural Committee for review and approval.
 Preparing letters for architectural applications relative to the committee’s decision.
 Preparing work orders for maintenance issues, (i.e. irrigation/lawn issues/roof repair).
 Upkeep of database information - such as alternate address changes, phone numbers, e-mail addresses, tenant
information, etc.
 Generate and e-mail monthly violation and architectural reports to association Board of Directors.
 Answer homeowner calls and assist, as necessary.
 Maintain gate system software for association.
 Maintain Association vendor contracts.
 Maintain homeowner insurance information, as required by Association documents.
 Prepare meeting mailings to homeowners.
 Back up receptionist for lunch, break, and vacations - answer phone, sort/distribute mail, distribute faxes.
 Non-essential duties include other job-related duties as assigned.

Education:

Required - High School diploma or GED.

Experience:

Required - Minimum of five (5) years of office work experience.
Preferred - Previous property management experience.
Skills

 Proficient in Microsoft Word and Excel.
 Knowledge of Homeowner Associations desired.
 Ability to work independently in a fast-paced environment.
 Ability to coordinate/manage multiple projects at the same time.
 Ability to interact and communicate effectively with colleagues, vendors, and clients at all professional levels.
 Demonstrate leadership in maintaining high standards of professional behavior for self and staff.
 Demonstrate organization, attention to detail, problem-solving, creative, and independent thinking.
Rev. 4/2022
 Demonstrate a commitment to the organization’s philosophy of high quality, professionalism, and organizational
culture.

Supervisory Responsibilities:

No.

Work Environment:

Professional office environment.
Physical Demands
Physical demands are essentially those of sedentary work.

EEO Statement:

Rizzetta & Company is an Equal Opportunity Employer. Our Company does not discriminate on the basis of race, religion,
color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran
status or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, merit, and
business need.”

Disclaimer:

This job description is not intended to cover or contain a comprehensive listing of activities, duties or responsibilities that
are required of the employee. Other duties, responsibilities and activities may change or be assigned at any time with or
without notice.