Comunilife Inc. is looking for an Administrative Assistant for its congregate residential program in Brooklyn. The Administrative Assistant is responsible for the office administrative functions of the congregate housing program including maintaining leases, client entitlements, answering telephones, and typing memorandums.  The Administrative Assistant develops, modifies, improves and implements procurement policies and procedures, orders office supplies, and prepares and maintains related program Office reports/records.  This position is eligible for Comunilife's generous benefit and paid time off package.

 

Essential Duties:

Screen all incoming calls and respond to routine inquiries. Prepare minutes of meetings, notices, special reports, correspondence and packaging of resource material as required, for various program activities. Establish and maintain an organized filing systems record all contracts, proposals program files, correspondence, documents and reports. Assist in material preparation and logistics for program meetings. Update and maintain various resources and mailing lists.  Maintain client entitlements, leases, and other fiscal functions. Review, sort, distribute and respond to daily incoming mail for Assistant Director. Prepare transmittal office supplies and purchases from hardware store and other vendors.  Follows Comunilife procurement and petty cash procedures. Prepare the purchase orders for the office supplies, as needed and client needs as directed by the Assistant Director. Operate a computer to enter, retrieve, review, or modify data; utilizing word processing, database, and software programs.