Argonne National Laboratory is inviting applications for the position of Administrative Assistant within the Physical Sciences & Engineering (PSE) directorate.

In this role you would:

Provide administrative support to one or more groups within a division, along with the divisional administrative support team reporting to the PSE Administrative Support/Operations Manager

Perform a wide range of administrative support activities of a highly responsible and/or confidential nature to maximize the day-to-day efficiency and effectiveness of operations within their assigned area

Exercise independent judgement and discretion in addressing identified priorities, meeting deadlines, and finalizing tasks with accuracy and completeness

Act as the administrative focal point for the exchange of essential information between the groups they support, and other internal and external organizations

Coordinate all staff requests related to travel, meetings, workshops, publications, etc.

Work in a collaborative team environment with other administrative support staff

Provide back-up to other administrative assistants across the directorate as needed

 

Position Requirements

Knowledge of administrative support and office practices

Demonstrated interpersonal, written, and oral communication

Ability to interact diplomatically and tactfully in both verbal and written with people at all levels both within and outside the Laboratory

Ability to be flexible with the potential to work with many groups in the directorate

Ability to think quickly when managing difficult situations

Analytical, problem solving, and decision-making skills to resolve problems independently with incomplete or conflicting data

Strong organizational and time management skills including the ability to prioritize, organize and handle multiple assignments simultaneously in a fast-paced environment, while being detail oriented and using sound independent judgment to accomplish tasks

Skill and ability to work on multiple concurrent projects in a fast-paced environment

Ability to adapt to new procedures and technology within the division, directorate, and laboratory

Ability to work under minimum supervision and meet deadlines with accuracy and completeness

Knowledge, skills, and experience, including advanced features in editing documents, with Microsoft Office Suite (Word, Excel, and PowerPoint, E-Mail, and Calendar) and Adobe Acrobat

Desired Knowledge:

Laboratory and Division policies, practices, and procedures are desirable

Skill in arranging and coordinating meetings, workshops, conferences, onsite visits, and both managing domestic and international travel

Knowledge of, or the ability to quickly acquire knowledge of Laboratory systems and applications such as AMOS and PARIS for procurement, PANDA for publications, XINK for business forms, XM for travel/reimbursement, FAVOR for processing foreign visitor requests, and meeting/conference arrangements are a plus

Ability to model Argonne’s Core Values: Impact, Safety, Respect, Integrity, and Teamwork

This is a hybrid position requiring onsite work with partial optional telecommuting.

The selected individual will be placed at the appropriate level (SA2 or SA3) depending on the depth and breadth of relevant knowledge, skills, and experience brought to the position. The requirements for the desired levels are as follows:

SA2:  High school diploma and 4+ years of relevant experience or equivalent

The expected hiring range for this position is $20.97 to $31.37

SA3:  High school diploma and 8+ years of relevant experience or equivalent

The expected hiring range for this position is $25.78 to $38.56

Job Family

Support Administrative (SA)

Job Profile

Administrative Support 2

Worker Type

Regular

Time Type

Full time

The expected hiring range for this position is $20.97 - $31.37.

Please note that the pay range information is a general guideline only. The pay offered to a selected candidate will be determined based on factors such as, but not limited to, the scope and responsibilities of the position, the qualifications of the selected candidate, business considerations, internal equity, and external market pay for comparable jobs. Additionally, comprehensive benefits are part of the total rewards package.

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As an equal employment opportunity and affirmative action employer, and in accordance with our core values of impact, safety, respect, integrity and teamwork, Argonne National Laboratory is committed to a diverse and inclusive workplace that fosters collaborative scientific discovery and innovation. In support of this commitment, Argonne encourages minorities, women, veterans and individuals with disabilities to apply for employment. Argonne considers all qualified applicants for employment without regard to age, ancestry, citizenship status, color, disability, gender, gender identity, gender expression, genetic information, marital status, national origin, pregnancy, race, religion, sexual orientation, veteran status or any other characteristic protected by law.

Argonne employees, and certain guest researchers and contractors, are subject to particular restrictions related to participation in Foreign Government Sponsored or Affiliated Activities, as defined and detailed in United States Department of Energy Order 486.1A. You will be asked to disclose any such participation in the application phase for review by Argonne's Legal Department.  

All Argonne offers of employment are contingent upon a background check that includes an assessment of criminal conviction history conducted on an individualized and case-by-case basis.  Please be advised that Argonne positions require upon hire (or may require in the future) for the individual be to obtain a government access authorization that involves additional background check requirements.  Failure to obtain or maintain such government access authorization could result in the withdrawal of a job offer or future termination of employment.