ADMINISTRATIVE ASSISTANT I - 55002328 Date: Jan 23, 2025 The State Personnel System is an E-Verify employer. For more information click on our E-Verify Website (http://www.dms.myflorida.com/workforce\_operations/human\_resource\_management/for\_job\_applicants/e\_verify) . Requisition No: 845377 Agency: Department of Transportation Working Title: ADMINISTRATIVE ASSISTANT I - 55002328 Pay Plan: Career Service Position Number: 55002328 Salary: $42,888.99 - $55,503.40 Posting Closing Date: 01/26/2025 Total Compensation Estimator Tool (https://compcalculator.myflorida.com/) STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION JOB POSTING DESCRIPTION 738 / District Structures Maintenance Office OPEN COMPETITIVE CAREER SERVICE CONTACT PERSON: Linda Green CONTACT PHONE NUMBER: (813) 612-3386 CONTACT EMAIL ADDRESS: linda.green@dot.state.fl.us ANTICIPATED BI-WEEKLY HIRING SALARY: $1,940.68 Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits including: + Health insurance (over 90% employer paid) + $25,000 life insurance policy (100% employer paid) + Dental, vision and supplemental insurances + State of Florida retirement packag + 10 paid holidays a year + Generous vacation and sick leave + Career advancement opportunities + Tuition waiver for public college courses + Training opportunities + Employee Assistance Program (EAP) Join FDOT and be part of the team that works as one to improve safety, enhance mobility and inspire innovation in the Florida transportation system! For additional benefit information available to State of Florida employees, go to https://www.mybenefits.myflorida.com/ SPECIAL REQUIREMENTS: You may be required to provide your Social Security Number to conduct required verifications. Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion in the Career Service, or appointment in the Selected Exempt Service (SES) or Senior Management Service (SMS) unless they are registered with the Selective Service System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. THE FLORIDA DEPARTMENT OF TRANSPORTATION VALUES AND SUPPORTS EMPLOYMENT OF INDIVIDUALS WITH DISABILITIES. QUALIFIED INDIVIDUALS WITH DISABILITIES ARE ENCOURAGED TO APPLY. In accordance with Section 110.112, Florida Statutes, and the Florida Department of Transportation’s Individuals with Disabilities Affirmative Action Plan, the agency is committed to ensuring affirmative action and equal employment opportunity for qualified individuals with disabilities. Upon request and as appropriate, reasonable accommodations to individuals with disabilities may be provided. Please contact the Florida Department of Transportation’s Human Resources Office located at 605 Suwannee Street, Tallahassee, Florida 32399, or call (850) 414-5300 for assistance. POSITION DESCRIPTION: Supervises employees by communicating regularly, motivating, training, evaluating, planning and directing. Reviews the work of subordinate employees to ensure accuracy and the efficient and timely processing of administrative work. Monitors the completion of various personnel, fiscal, training, travel, property inventory & surplus, records management and receptionist duties. Reviews and approves unit purchases for overhead, fuel, utilities and miscellaneous products/services and contractual services. Assists in managing the overall administrative functions of the Office. Assists in planning, coordinating, and organizing work assignments and projects. Coordinates and reviews for accuracy personnel actions including, but not limited to, recruitment, selection, classification packages and performance evaluations. Assists in maintaining file system, correspondence, meeting minutes, personnel actions, and other related documents. Coordinates with management and other administrative staff on purchases, transfers, and surplus of equipment to ensure department procedures are followed and all offices are in compliance. Processes purchasing card charges in Florida Accounting Information Resource subsystem (FLAIR) according to procedure. Reviews and distributes mail. Processes correspondence and requests for staff and management. Serves on and supports administrative support and special events committees such as Safety Coordination, New Employee Orientation, and Awards and Recognition as needed. Coordinates, schedules and sets up conferences and meetings for the Office/Section. Provides direction and assistance to staff on personnel rules, travel requests/reimbursements, and other department policies, procedures. Works with Management and staff to coordinate, process, and research as necessary, personnel paperwork in accordance with department requirements. KNOWLEDGE, SKILLS AND ABILITIES: Knowledge of administrative principles and practices. Knowledge of office procedures and practices. Knowledge of the principles and techniques of effective communication. Ability to collect data relating to administrative functions such as human resources, purchasing or report writing. Ability to prepare correspondence and administrative reports. Ability to understand and apply applicable rules, regulations, policies, and procedures. Ability to supervise and evaluate employee performance. Ability to work independently. Ability to plan, organize and coordinate work assignments. Ability to communicate effectively. Ability to establish and maintain effective working relationships with others. Skill in written and verbal communication. Skill in reading, interpreting, communicating applicable rules, regulations, policies, and procedures. MINIMUM QUALIFICATIONS: An associate degree from an accredited college or university. Administrative or clerical experience can substitute on a year-for-year basis for the required college education. As a CANDIDATE, you may be required to provide documentation (i.e. HIGH SCHOOL DIPLOMA OR EQUIVALENCY, college transcripts, ETC.) to verify meeting these Minimum Qualifications. Veterans’ Preference ONLY applies to Career Service positions. REMOVE THIS RED LANGUAGE AND THE PARAGRAPH BELOW IF YOU ARE NOT ADVERTISING A CAREER SERVICE POSITION: THE FLORIDA DEPARTMENT OF TRANSPORTATION VALUES THE SERVICE VETERANS AND THEIR FAMILY MEMBERS HAVE GIVEN TO OUR COUNTRY AND SUPPORTS THE HIRING OF RETURNING SERVICE MEMBERS AND MILITARY SPOUSES. If you are a preference-eligible applicant who receives notice of a hiring decision and believe that you were not afforded employment preference in accordance with applicable Florida law and regulation, you may file a written complaint within 60 calendar days from the date you receive the notice, requesting an investigation to the Florida Department of Veterans’ Affairs, Division of Benefits and Assistance, 9500 Bay Pines Boulevard, Room 214, St. Petersburg, Florida 33708. The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace. Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation. The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act. VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clickinghere (http://www.dms.myflorida.com/content/download/97612/566545) . All documentation is due by the close of the vacancy announcement. Location: TAMPA, FL, US, 33619 Nearest Major Market:Tampa