ADMINISTRATIVE ASSISTANT I - 64045509 Date: Mar 10, 2025 The State Personnel System is an E-Verify employer. For more information click on our E-Verify Website (http://www.dms.myflorida.com/workforce\_operations/human\_resource\_management/for\_job\_applicants/e\_verify) . Requisition No: 848379 Agency: Department of Health Working Title: ADMINISTRATIVE ASSISTANT I - 64045509 Pay Plan: Career Service Position Number: 64045509 Salary: $33,760 - $36,000 Posting Closing Date: 03/18/2025 Total Compensation Estimator Tool (https://compcalculator.myflorida.com/) Thank you for your interest in career opportunities with the Florida Department of Health in Pasco County. If you are looking to establish a successful career in Public Health, you have come to the right place. Many of our innovative and successful health programs are recognized throughout Florida. We hope you decide to join our team! Applicants will be contacted directly if selected for an interview. The incumbent is part of a global public health organization and is expected to support the Florida Department of Health in Pasco County in its mission to protect, promote and improve the health of all people in Florida through integrated state, county and community efforts and its efforts and its vision to be the Healthiest State in the Nation. Furthermore, the incumbent is expected to incorporate the agency values ofInnovation,Collaboration,Accountability,Responsiveness andExcellencein all aspects of their work. Your Specific Responsibilities: Administrative Tasks: + Will serve as the Administrative Assistant to the Executive Community Nursing Director and the Health Center Administrator; duties will include but not limited to; Prepares correspondence, maintains outlook calendar and appointment scheduling, maintains files as needed, oversees daily administrative activities, prioritizes work assignments, and ensures all office operations are completed in a timely manner. + Assists Nursing Leadership, Program Managers and Administrators with data collection and preparation of programmatic reports and deliverables for various programs, including Family Planning (Title X), Maternal Child Health (Title V) and Sterilization. + Creates and/or maintains spreadsheets and generates and monitors reports for Family Health Services division as needed or as requested. These reports will include daily/weekly/monthly clinic productivity reports and Title X required reports of Unknown Method, Unknown Income, Unknown Ethnicity, Unknown Provider and Unknown Race. Assists in keeping the Sterilization Log current. Will assist with the MCH Service/Activity Report. Will monitor data for the Healthy Babies report, including Show Your Love Curriculum usage and LARC numbers. Will assist with data collection for Pasco’s Performance Management System “Active Strategy”. + Maintains Title X training log to document staff attendance at mandated trainings/webinars. + Works with the leadership team on special projects related to quality improvement, innovation, improving efficiencies, and space utilization. + Assists with obtaining and preparing data and information for program presentations, power points, and implementing special project deliverables. + Manages the Family Health Services internal SharePoint site. Program Support: + Assists or creates travel events for division staff. + Assists Nursing Program Specialist with inventory and audit of Medication Room as needed. Participates in periodic medication counts at all sites when requested. + Assists with planning, coordinating, room scheduling and set-up/tear down for staff meetings, in-services, webinars, and outreach events. + Reviews, orders, and collects educational materials for presentation to I & E Committee. + Coordinates programmatic meetings, prepares agendas, sends community invitations, and completes/disseminates minutes. + Assists with program outreach and marketing/outreach campaigns as requested. + Purchasing of supplies as requested. + Assists with completion and obtaining signatures on various Internal Operating Procedures, STD Nurse Clinician Protocols, CLIA lab applications, Drug 54 Permit, 340B Certifications, American Proficiency Institute Lab Quality Assurance Program, Annual Review Neurological Injury Compensation Association (NICA), RN Protocols, Standing orders and Bi-Annual Review USCIS (United States Citizenship and Immigration Services) application. Other duties: + Assist School Health Nurse and Staff with EARs (Employee Avticity Report) entry – Assigned monthly data entry of school staff EARS and generation of report. + HMS SIG group – appointed member + Travel Champion – appointed STMS (Statewide Travel Management System) champion to assist other travel champions and staff with STMS Travel questions-guidance. + Safe Custodian – back up support for Clerical Clinic Supervisor + Back up RMLO (Records Management Liaison Officer)– will serve as a backup the back up to the lead RMLO for Pasco FDOH and process all disposition requests. + Will serve as the primary contact for Pasco’s HIE (Health Information Exchange) Protenus Monitoring system. + Medical Record requests for: Diligent Search, Attorney/Subpoena request, SSA + Monthly phone reports : Avaya Calls and Abandoned Calls reports and Clerks Expectations log Performs other related duties as assigned which include, but are not limited to, Emergency Shelter Duty; attend and participate in monthly staff meetings, conference calls and assigned workgroups or committees; Enters EARS into HMS within the appropriate time period; Submits timesheets to supervisor on time; Reads and responds to email daily. Required Knowledge, Skills, and Abilities: + Knowledge of the principles and techniques of effective communication. + Ability to collect, record, and analyze data relating to clinical and programmatic procedures. + Ability to prepare reports. + Ability to understand and apply applicable rules, regulation, policies, and procedures. + Ability to plan, organize, and coordinate work assignments. + Ability to communicate effectively. + Ability to work independently. + Ability to establish and maintain effective working relationships with others. + Ability to utilize software programs including Microsoft Word, Excel, Outlook, PowerPoint, and Adobe Acrobat. + Ability to learn new software programs and systems Qualifications: + High school diploma or GED Florida Department of Health Mission, Vision, and Values: Mission: To protect, promote & improve the health of all people in Florida through integrated state, county & community efforts. Vision: To be the Healthiest State in the Nation. Values: I nnovation: We search for creative solutions and manage resources wisely. C ollaboration: We use teamwork to achieve common goals & solve problems. A ccountability: We perform with integrity & respect. R esponsiveness: We achieve our mission by serving our customers & engaging our partners. E xcellence: We promote quality outcomes through learning & continuous performance improvement. Where You Will Work: 7509 State Road 52 Hudson, FL 34667 The Benefits of Working for the State of Florida: Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits including: + Annual and Sick Leave benefits; + Nine paid holidays and one Personal Holiday each year; + Paid Parental Leave; + State Group Insurance coverage options, including health, life, dental,vision, and other supplemental insurance options; Your take home pay can be significantly influenced by your insurance premiums. Compare your current premium with the State of Florida employee premiums! + Monthly employee premium for the standard PPO/HMO: + Single coverage is $50 + Family coverage is $180 + Monthly employee premium for the High Deductible Health Plan PPO/HMO: + Single coverage is $15 + Family coverage is $64.30 + Retirement plan options, including employer contributions (For more information, please click www.myfrs.com ); + Flexible Spending Accounts; + Tuition waivers; + And more! For a more complete list of benefits, visit www.mybenefits.myflorida.com . Please be advised: Your responses to qualifying questions for this position must be verifiable by documentation provided through the electronic application process. This position requires a security background check and/or drug screening and participation in direct deposit. Note: You will be required to provide your Social Security Number (SSN) in order to conduct this background check. Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website: http://www.sss.gov If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled, suspended or deemed ineligible depending upon the date of your retirement. The successful candidate will be required to complete the Form I-9 and that information will be verified using the E-Verify system. E-Verify is operated by the Department of Homeland Security in partnership with the Social Security Administration to verify employment eligibility. Incumbents may be required to perform emergency duty before, during, and/or beyond normal work hours or days. The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace. Applicants requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-877-562-7287). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation. The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act. Florida has the third largest population of veterans in the nation with more than 1.5 million service men and women. The Florida Department of Health (department) is committed to serving members of the United States Armed Forces, veterans and their families by encouraging them to apply for vacancies that fit their area of knowledge and/or expertise. Through the Department's VALOR program, which expedites licensing for military veterans, the Department also waives initial licensing and application fees for military veterans who apply for a health care professional license within 60 months of an honorable discharge. These initiatives help ensure that the transition from military service into the workforce is as smooth as possible and reflects our appreciation for the dedication devoted to protecting our country. The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace. Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation. The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act. VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clickinghere (http://www.dms.myflorida.com/content/download/97612/566545) . All documentation is due by the close of the vacancy announcement. Location: HUDSON, FL, US, 34667 Nearest Major Market:Tampa