ADMINISTRATIVE ASSISTANT I - 64081989 Date: Feb 6, 2025 The State Personnel System is an E-Verify employer. For more information click on our E-Verify Website (http://www.dms.myflorida.com/workforce\_operations/human\_resource\_management/for\_job\_applicants/e\_verify) . Requisition No: 846272 Agency: Department of Health Working Title: ADMINISTRATIVE ASSISTANT I - 64081989 Pay Plan: Career Service Position Number: 64081989 Salary: $33,760.00 - $36,500.00 Posting Closing Date: 02/13/2025 Total Compensation Estimator Tool (https://compcalculator.myflorida.com/) Job posting category: Open Competitive Your Specific Responsibilities: This position reports to the Community Health Nursing Director-SES. This is an administrative position providing support to DOH-Lake Nursing Director. This position requires performance of complex and professional administrative work, which requires independent judgement, organizational skills, coordination abilities and decision-making capabilities. Assembles documents and maintains clinic correspondences, reports, and logs for the Community Health Nursing Director, using offices files, computer programs, and all other office equipment necessary to perform job duties. This position serves as the travel champion for STMS travel claims for clinical staff. Independently sorts and distributes incoming inter-office mail to staff. Arranges and schedules for meeting space and prepares agendas, and notifications as needed. Attends meetings as requested and acts as recorder, taking, preparing and distributing minutes. Coordinates the Florida Breast and Cervical Cancer Early Detection Program. Ensures application processes on all eligible clients are completed (FBCCEDP). Assists with certifications of DH680 and DH681 immunization forms. Serves as key custodian for all clinical and clerical positions requiring key access. Purchasing card holder for Clinics. Responsible for ordering all office and medical supplies or equipment monthly or as needed. Performs other duties as required Required Knowledge, Skills, and Abilities: Customer services, data entry, computer programs: Word, Outlook, fax and copier. Multi-Phone line experience. Qualifications: Minimum – + Willing to work before, during, and/or beyond normal work hours or days in the event of an emergency. This may include working in a special needs or Red Cross shelter, or performing other emergency duties including, but not limited to, responses to or threats involving any disaster or threat of disaster, man-made or natural. + Willing to travel between clinic sites throughout Lake County + Minimum of 1 year Administrative Experience + Intermediate or above proficiency in Microsoft Suite Preferred – + Bilingual- (English/Spanish) + Experience with electronic health records + Experience answering phones and scheduling appointments + Experience in purchasing + Experience coordinating travel Florida Department of Health Mission, Vision, and Values: Mission: To protect, promote & improve the health of all people in Florida through integrated state, county & community efforts. Vision: To be the Healthiest State in the Nation. Values: I nnovation: We search for creative solutions and manage resources wisely. C ollaboration: We use teamwork to achieve common goals & solve problems. A ccountability: We perform with integrity & respect. R esponsiveness: We achieve our mission by serving our customers & engaging our partners. E xcellence: We promote quality outcomes through learning & continuous performance improvement. Where You Will Work: Eustis, FL The Benefits of Working for the State of Florida: Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits including: + Annual and Sick Leave benefits + Nine paid holidays and one Personal Holiday each year + State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options + Retirement plan options, including employer contributions (For more information, please click www.myfrs.com ) + Flexible Spending Accounts + Tuition waivers + And more! For a more complete list of benefits, including monthly costs, visit www.mybenefits.myflorida.com . Please be advised: Your responses to qualifying questions for this position must be verifiable by documentation provided through the electronic application process. This position requires a security background check and/or drug screening and participation in direct deposit. Any misrepresentations or omissions will disqualify you from employment consideration. Note: You will be required to provide your Social Security Number (SSN) in order to conduct this background check Successful completion of a drug test is a condition of employment for safety-sensitive positions. Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website: http://www.sss.gov If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled, suspended or deemed ineligible depending upon the date of your retirement. The successful candidate will be required to complete the Form I-9 and that information will be verified using the E-Verify system. E-Verify is operated by the Department of Homeland Security in partnership with the Social Security Administration to verify employment eligibility. Incumbents may be required to perform emergency duty before, during, and/or beyond normal work hours or days. The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace. Applicants requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-877-562-7287). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation. The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act. Florida has the third largest population of veterans in the nation with more than 1.5 million service men and women. The Florida Department of Health (department) is committed to serving members of the United States Armed Forces, veterans and their families by encouraging them to apply for vacancies that fit their area of knowledge and/or expertise. Through the Department's VALOR program, which expedites licensing for military veterans, the Department also waives initial licensing and application fees for military veterans who apply for a health care professional license within 60 months of an honorable discharge. These initiatives help ensure that the transition from military service into the workforce is as smooth as possible and reflects our appreciation for the dedication devoted to protecting our country. The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace. Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation. The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act. VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clickinghere (http://www.dms.myflorida.com/content/download/97612/566545) . All documentation is due by the close of the vacancy announcement. Location: EUSTIS, FL, US, 32726 Nearest Major Market:Orlando