ADMINISTRATIVE ASSISTANT I - 80020739 Date: Feb 7, 2025 The State Personnel System is an E-Verify employer. For more information click on our E-Verify Website (http://www.dms.myflorida.com/workforce\_operations/human\_resource\_management/for\_job\_applicants/e\_verify) . Requisition No: 846327 Agency: Juvenile Justice Working Title: ADMINISTRATIVE ASSISTANT I - 80020739 Pay Plan: Career Service Position Number: 80020739 Salary: $1,520.00-bi-weekly Posting Closing Date: 02/14/2025 Total Compensation Estimator Tool (https://compcalculator.myflorida.com/) The Department of Juvenile Justice salutes our heroes. We are honored to have the opportunity to support our nation's veterans and their families. We value the service given to our country and support the hiring of service members and military spouses. LOCATION, SALARY & CONTACT INFORMATION: Location: 2737 Centerview Drive, Tallahassee, Florida 32399 Starting Salary: $1,520.00 Bi-Weekly. (In accordance with current spending restrictions, an internal promotion into the position will be filled at the minimum of the pay grade or up to 5% of the employee's current rate, whichever is higher). Contact Person: Jessica Dunlap/ Office of the Secretary/ Mainline (850) 413-7313. JOB DESCRIPTION: The incumbent in this position serves as an administrative assistant and director of first impressions for the Office of the Secretary. This is a professional position within the Department of Juvenile Justice, Office of the Secretary. The successful candidate must be detailed-oriented, possess a high level of organizational and prioritizing skills, and maintain a professional appearance. POSITION DUTIES AND RESPONSIBILITES: Answers all incoming telephone calls, routes calls to the appropriate staff member and responsible for checking Secretary Office mainline voicemail. Receive, sorts, and distributes incoming office mail and confidential faxes. Greets and escorts agency guests to appropriate meeting room. Provide administrative support to Office of the Secretary (OTS) to include, but not limited to: Serves as Administrative Assistant to the two Executive Assistants (EAs) in carrying out assignments from them. Provides administrative support to assist EA's with supporting the following secondary offices: Education, Human Trafficking Intervention, Florida Youth Foundation, Communications, Legislative Affairs and Office of Youth and Family Advocacy. This includes but is not limited to assistance with travel requests and reimbursements, special projects, purchasing office supplies and other administrative functions. Copying, and scanning documents; check toner levels and change toner as necessary. Carries out daily assignments given by EA's and works with EA's on diverse tasks involving administrative support; such as conducting special activities. Responsible for conducting annual property inventory for the Office of the Secretary and secondary offices. Process monthly cell phone invoices, monthly cell phone verifications and office copier leases. Responsible for office supply purchasing for Office of the Secretary and secondary office under OTS and manage the lease copier supplies. Serves as the back-up Safety Coordinator for OTS. Performs other related duties as assigned. MINIMUM QUALIFICATIONS FOR THIS POSITION INCLUDED THE FOLLOWING REQUIRED ENTRY LEVEL KNOWLEDGE, SKILLS, AND ABILITIES: A minimum of High School diploma (or GED). Must possess a valid driver’s license. PREFERRED QUALIFICATIONS: Four years of office administrative and/or secretarial experience. A certificate in secretarial/clerical training can be substituted for one year of the required experience. An associate degree can substitute for two years of required experience. A bachelor’s degree from an accredited college or university can substitute for the required years of experience. Preference will be given to candidates that are proficient in Microsoft Office 365 (Word, Excel, SharePoint and Outlook applications) and experience in AOD/MFMP. SPECIAL NOTES: Incomplete Candidate Profiles will not be accepted. Please make sure that all parts of the profile are complete and accurate. ‘See Resume’ is not an acceptable response, and all periods of employment and non-employment should be included with correct end of employment dates. The incumbent will be required to work Monday through Friday, 8:00 a.m. to 5:00 p.m. All prospective candidates will be subject to a sex offender check, criminal background checks (state, local, and national) and pre-employment drug screening for direct care positions. DJJ participates in E-Verify (Employment Eligibility). When identified on a position description, a valid driver license is required. If initially hired with an out-of-state license, the Florida resident must obtain a valid Florida state driver license within 30 days of hire. Licenses suspended or revoked for any reason, work permits (Business purpose/Employment/education only license) and some types of restricted licenses are not acceptable. Licenses that have Corrective Lenses Restriction are acceptable, provided the driver wears corrective lenses while operating the vehicle. The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace. Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation. The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act. VETERANS’ PREFERENCE: Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clicking here (http://www.dms.myflorida.com/content/download/97612/566545) . All documentation is due by the close of the vacancy announcement. The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace. Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation. The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act. VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clickinghere (http://www.dms.myflorida.com/content/download/97612/566545) . All documentation is due by the close of the vacancy announcement. Location: TALLAHASSEE, FL, US, 32399 ALACHUA, FL, US, 32315 Nearest Major Market:Tallahassee