The Administrative Assistant is responsible for providing basic confidential, secretarial, administrative, and clerical support, including assistance to department staff.

What You Will Do:

Screens telephone calls, takes clear and complete messages and directs calls to the appropriate individual.    Handle routine and semi-routine matters on behalf of the supervisor or manager. Processes correspondence by use of a word processing system. Composes routine correspondence on behalf of the supervisor or manager. Opens, sorts, and distributes mail, and performs non-routine clerical tasks with limited supervision. Sets up and maintains files in a timely and organized manner. Handle incoming and outgoing fax messages and relative filing. Maintains office supply inventory for the department and keeps track of the manager's schedule. Make travel arrangements as necessary. Arranges and secure meeting rooms for meetings or events. Monitors client account receivables, and mails out monthly client statements. Uses the accounts receivables system to manage and maintain account records and client feedback. Follows internal collections process instructions for communicating with clients on overdue payments and invoices. Prepares weekly activity reports for the principal surveyor or manager.

What You Will Need:

Education and Experience

High School Diploma or equivalent Minimum of 2 years previous related experience or a combination of education and experience.

Knowledge, Skills, and Abilities

Ability to develop a working knowledge of ABS Rules, Guides, statutory regulations, and related instructions, as well as the ABS Employee Safety Policy. Strong clerical skills including word processing and spreadsheets capabilities. Advanced general office skills, knowledge of file maintenance, recordkeeping, and use of standard office equipment. Excellent arithmetic skills. Good interpersonal and communication skills. Ability to respond to confidential and non-routine telephone inquiries in a business-like manner. Obtain a working knowledge of the ABS Health, Safety, Quality and Environmental Management Systems.