Posting Number: S06195P Department: Graduate Education Salary Range: $36,872 - $47,000 DOQ Pay Basis: Monthly Position Status: Regular full-time Location: Richardson Job Description: + Assists department in using University procurement business practices including purchasing supplies and equipment, and appropriate use of purchasing online vs. the eProcurement system. + Assists in tracking expenses. + Completes building access requests. + Makes conference room reservations for events and meetings, for graduate student thesis proposals and defense, etc. + Supports a variety of special events and assists with plans and execution of events and meal planning for department meetings and events, to include marketing/promotion, catering/meal ordering, scheduling of visits, itineraries, reimbursements, parking, providing maps, communication with guests, and assistance with travel and hotel arrangements when needed. + Provides operational support for the department’s customer service to include answering inquiries at the front desk, responding to shared mailbox inquiries, answering the department’s main line, and providing refreshments for departmental guests. + Provides departmental conference room management to include making conference room reservations, updating schedules, printing and posting room schedule outside conference room, opening and locking conference room doors as needed, straightening chairs, cleaning table and credenza, wrapping and placement of media cords, and turning off equipment and lights. + Works as a member of the department’s financial and operations teams to assist with standard operating procedures and policies not limited to documentation of assets, record keeping, vendor setup, maintenance requests, and office organization. + Requires spreadsheet management and editing skills, ability to multi-task during peak times of year with other duties, ability to scan/respond to large volumes of emails, be able to handle multiple processes and communicate at the same time, and also have the ability to identify, prioritize, and complete shorter tasks quickly so as not to fall behind. Minimum Qualifications: Bachelor’s degree and two years office administration or project management experience or an equivalent combination of education and experience. Preferred Education and Experience: Bachelor’s degree in public, business administration, management, or related field; and two years experience performing administrative duties in a position in higher education. An equivalent of relevant education and experience may be considered. Demonstrated experience in event planning and execution. Demonstrated experience working with the public in a customer service role. Important Message: 1) All employees serve as a representative of the University and are expected to display respect, civility, professional courtesy, consideration of others and discretion in all interactions with members of the UT Dallas community and the general public. 2) The University of Texas at Dallas is committed to providing an educational, living, and working environment that is welcoming, respectful, and inclusive of all members of the university community. UT Dallas does not discriminate on the basis of race, color, religion, sex (including pregnancy), sexual orientation, gender identity, gender expression, age, national origin, disability, genetic information, or veteran status in its services, programs, activities, employment, and education, including in admission and enrollment. EOE , including disability/veterans. The University is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities. To request reasonable accommodation in the employment application and interview process, contact the ADA Coordinator (ADACoordinator@utdallas.edu) . For inquiries regarding nondiscrimination policies, contact the Title IX Coordinator (TitleIXCoordinator@utdallas.edu) .