ADMINISTRATIVE ASSISTANT II - 42003087 Date: Nov 14, 2024 The State Personnel System is an E-Verify employer. For more information click on our E-Verify Website (http://www.dms.myflorida.com/workforce\_operations/human\_resource\_management/for\_job\_applicants/e\_verify) . Requisition No: 840270 Agency: Agriculture and Consumer Services Working Title: ADMINISTRATIVE ASSISTANT II - 42003087 Pay Plan: Career Service Position Number: 42003087 Salary: $39,000.00 - $45,000.00 Posting Closing Date: 11/19/2024 Total Compensation Estimator Tool (https://compcalculator.myflorida.com/) ADMINISTRATIVE ASSISTANT II FLORIDA DEPARTMENT OF AGRICULTURE AND CONSUMER SERVICES OFFICE OF THE COMMISSIONER BUREAU OF RURAL AND FAMILY LANDS ***STATE PERSONNEL SYSTEM OPPORTUNITY-- ONLY CURRENT STATE PERSONNEL SYSTEM EMPLOYEES WILL BE CONSIDERED.*** CONTACT: Kimberley Johnson, 850-681-5834 MINIMUM REQUIREMENTS: A bachelor's degree from an accredited college or university and two (2) years of administrative experience. A master's degree from an accredited college or university can substitute for one year of the required experience. Administrative or clerical experience can substitute on a year-for-year basis for the required college education. An equivalent combination of education and experience which equals six (6) years can substitute for the above requirements. Requires possession of a valid Class E driver license. EDUCATIONAL NOTE: Graduates utilizing education attained in the United States to meet the minimum requirements of a position will not be appointed until verification of the applicable degree has been obtained. Foreign trained graduates utilizing a degree attained outside of the United States to meet the minimum requirements of a position must be prepared to provide a copy of a credential evaluation conducted by an Approved Credential Evaluation Agency. A list of approved agencies can be viewed at “Approved Credential Evaluation Agencies, Florida Department of Education.”Approved Credential Evaluation Agencies (fldoe.org) (https://www.fldoe.org/teaching/certification/foreign-trained-grads/approved-credential-evaluation-agencie.stml) ***ATTENTION CANDIDATES*** To be considered for a position with the Florida Department of Agriculture and Consumer Services: + All fields in the Candidate Profile must be completed (an attached resume is not a substitution for the information required on the candidate profile). + Work history, duties and responsibilities, hours worked, supervisor, and formal education fields, etc. must be filled out to determine qualifications for this position. + Responses to Qualifying Questions must be verifiable in the Candidate Profile. The Florida Department of Agriculture and Consumer Services values and supports employment of individuals with disabilities. Qualified individuals with disabilities are encouraged to apply. JOB DUTIES: Serves as the Administrative Assistant II within the Rural and Family Lands Protection Program (RFLPP), which requires agricultural easements for working agricultural lands. This position requires the incumbent to be held to a high degree of responsibility and confidentiality, working independently with minimal supervision while handling the many administrative functions of the RFLPP. Incumbent must be able to maintain a good working relationship with many people and to adjust to changing work priorities as directed by their supervisor. Incumbent must be able to meet deadlines. Provides administrative support to the RFLPP. Coordinates, maintains and prepares completed RFLPP files; receiving and distributing mail, shipping packages; recording, tracking and reporting assignments; setting up meetings, making room and conference phone line reservations; scheduling and maintaining calendars; tracking task assignments and purchase orders to ensure timely submittal and preparation of warrant requests; making travel arrangements and processing travel using the Statewide Travel Management System; providing file research and organization and records retention support, assisting with project tracking, answering telephone calls in a professional, courteous and effective manner and accurately transmitting information to the appropriate staff. Collects, reviews, and researches land data and compiles related reports in a timely and accurate manner. Performs data entry, preparation of correspondence, and assists in the development of presentations. Assists acquisition team by requesting and monitoring contract services, including, but not limited to titles, survey, appraisals and closing. Prepares and maintains records related to acquisition services, including preparing financial and department support documentation. Coordinates supply, space and equipment needs for RFLPP. Prepares correspondence and documents in both electronic and paper formats, including prepping and scanning files. Responsible for file management, both electronic and paper. Proficient in Word and Excel. Performs other duties and special projects as assigned. The Benefits of Working for the State of Florida Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits including: + Annual and Sick Leave benefits; + Nine paid holidays and one Personal holiday each year; + State Group Insurance coverage options, including health, life, dental, vision and other supplemental insurance options; + Retirement plan options, including employer contributions (For more information, please visit www.myfrs.com;) + Flexible Spending Accounts; + Tuition waivers; + And more! For a complete list of benefits, visit www.mybenefits.myflorida.com. For an estimate of the total compensation package for this position, please visit the“Total Compensation Estimator Tool”located above under the “Posting Closing Date.” SPECIAL NOTES: The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace. Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation. The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act. VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clickinghere (http://www.dms.myflorida.com/content/download/97612/566545) . All documentation is due by the close of the vacancy announcement. Location: TALLAHASSEE, FL, US, 32302 TALLAHASSEE, FL, US, 32301 TALLAHASSEE, FL, US, 32303 TALLAHASSEE, FL, US, 32304 TALLAHASSEE, FL, US, 32305 TALLAHASSEE, FL, US, 32308 TALLAHASSEE, FL, US, 32309 TALLAHASSEE, FL, US, 32310 TALLAHASSEE, FL, US, 32311 TALLAHASSEE, FL, US, 32312 TALLAHASSEE, FL, US, 32316 TALLAHASSEE, FL, US, 32317 TALLAHASSEE, FL, US, 32399 Nearest Major Market:Tallahassee